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Subject:
From:
Mary Ellen Guerra <[log in to unmask]>
Reply To:
The Museum System (TMS) Users
Date:
Fri, 11 Mar 2005 14:48:23 -0500
Content-Type:
text/plain
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text/plain (79 lines)
Hi Jeri,

I appreciate your reply.  It illustrates that the bibliography-constituent
link doesn't work optimally and you have found work arounds.  I am hoping
Gallery Systems finds a way for the database to work effectively.  Employing
your work arounds at this point would be a massive job with thousands of
records needing edits.

Thanks again for your thoughts.

Mary Ellen

Mary Ellen Guerra
Collection Database Administrator
Smithsonian American Art Museum
Washington, DC 20560-0970
Tel: 202-275-1553
Fax: 202-275-1707
[log in to unmask]

>>> [log in to unmask] 03/11/05 02:48PM >>>
Hi Mary Ellen,

There was a project similar to what you describe here sometime before I
joined the Guggenheim.
What they did, however, was to enter a text entry with text type
"Biography" on artists' records in Constituents, where the "author" of
the biography text entry is linked to a constituent record for the
bibliographic record (e.g., Grove Dictionary of Art). If you ignore the
semantics of having a bibliographic reference entered as a constituent,
it's a convenient solution.

Another thought I've had is to enter a list of basic, common references
under Attributes>Constituents in the Thesaurus Manager, and make the
relevant Attribute entries on artist constituent records. This might be
nice if you just want to enter a Y/N for whether or not they are
referenced.

Jeri
______
Jeri Moxley
TMS Specialist
Solomon R. Guggenheim Museum
212-423-3509
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-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Mary Ellen Guerra
Sent: Friday, March 11, 2005 1:19 PM
To: [log in to unmask]
Subject: Bibliography - Constituent Linking

Hi All,

Are any of you using the Bibliography module and linking multiple
constituents to a bibliographic record?  At the Smithsonian American Art
Museum, we consult standard artist dictionaries (e.g., Who's Who in
American
Art) to establish basic life information about our artists.  If we look
in the dictionary, we link the artist to the bibliographic record and
indicate the person was or was not found in the dictionary.  This is
producing problems when we want to edit the links if there are more than
255 artists linked to a single bibliographic record.  Has anyone else
encountered this problem?

Mary Ellen


Mary Ellen Guerra
Collection Database Administrator
Smithsonian American Art Museum
Washington, DC 20560-0970
Tel: 202-275-1553
Fax: 202-275-1707
[log in to unmask]

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