We have been using all of the Deaccession fields and entering in New Use
of Proceeds entries regularly, also for our Museum's Collections Review
Project/deaccessioning, for which I coordinate in addition to serving as
the Museum's TMS Administrator. I have found it extremely helpful, and
could actually use a few more fields in Deaccession & Disposal (i.e.:
additional notes fields, Hammer Price, Reserve field). In addition to
entering the Use of Proceeds under the deaccessioning record, I also
enter a note in the Accessioning- Acquisition Terms field in the record
for the new purchase(s) and designed a Source of Purchase Funds report
to run under Accessioning and a Use of Proceeds report to run under
Deaccession & Disposal. It would be useful if somewhere in the
deaccession record there could be a field that would internally
calculate the amount of proceeds used and amount available so that this
could easily be viewable rather than having to run the report. It would
also be useful if somewhere in Accessioning there was a cross-ref to see
the deaccessioned objects, as one could quickly see the newly purchased
objects under New Use of Proceeds. I use all of these fields to produce
a Disposition Summary report for our board members. We have been using
the Deaccession fields for 4 years but have only been using the Use of
Proceeds for about a year now. Although it is a lot of data entry, it
is useful to have all of this in TMS to formulate the credit lines for
the new purchases. Thanks, Stephanie
--
Stephanie Leverock
Records Manager and Collections Review Coordinator
Brooklyn Museum
200 Eastern Parkway
Brooklyn, NY 11238-6052
Tel: (718) 501-6483
Fax: (718) 501-6135
Frances Francis wrote:
>We use it as well, for managing a very aggressive deaccession program, in the same manner as described below.
>
>With respect to the use of proceeds function: I can not for the life of me determine if a link is actually established between a deaccession record and a new object record via the New Object Number field. We would love to see linked deaccessions as Related Records in the new Object Record. Perhaps this has been addressed in the upgrade.
>
>We also have trouble querying when many deaccessions fund one new acquisition, and can not find the New Object Number field in our configuration/query group hierarchies. We are probably missing something obvious: does New Object Number appear in the deaccession query groups for other users (our version is 9.15)?
>
>As it stands, we rely on a report to gather the data together, since New Object ID is a field available to Crystal Reports.
>
>Frances R. Francis
>Registrar
>High Museum of Art
>1280 Peachtree Street, NE
>Atlanta, GA 30309
>tel: 404-733-4480
>fax: 404-733-4502
>email: [log in to unmask]
>
>
>-----Original Message-----
>From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Glosson, Eunice
>Sent: Tuesday, May 03, 2005 5:06 PM
>To: [log in to unmask]
>Subject: Re: deaccessioning
>
>Yes. We use them to report book value comparisons with sales proceeds,
>and as an accounting function. We record sale date, lot number, Auction
>house, approval information, etc. reasons for deaccessioning, etc.
>
>-----Original Message-----
>From: The Museum System (TMS) Users [mailto:[log in to unmask]]
>On Behalf Of Wilker, Jenny
>Sent: Tuesday, May 03, 2005 4:26 PM
>To: [log in to unmask]
>Subject: deaccessioning
>
>Hello all-
>We are wondering how you find the deaccessioning and use of proceeds
>functions in TMS? Do you use them? Do they meet your needs? Do you
>have
>any tips you would like to share?
>Thanks,
>Jenny
>
>
>________________________
>Jenny Wilker, Ph.D.
>Manager, Collection Information
>Information Services
>Philadelphia Museum of Art
>215-684-7746
>
>
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