Hello Allison et all

I am new to the list, a free-lance audiovisual archivist based in
Amsterdam (Netherlands).

I have experience in cataloging films in diverse database systems,
including my own system developed under FileMaker Pro, but I am
new to using TMS. I am currently working with a beer-brewing
company who keeps a collection of mixed objects and photographs,
and want to integrate their film and video inventories into their TMS as
well.

I have found a user of TMS working in a museum with a very large
collection of motion picture films (very little videos) and he is helping
me to "squeeze" the data into TMS.

I am creating one object record per print, be it a 16mm print or a Beta
SP or a Digibeta. This is because there will obviously be a lot of
differences between each object, that I will want to records (this Beta
SP was made from an edited print back in 1972 which then got lost,
this Digibeta has been made straight off the original negative under
wet-gate last year - for example).

In order not to clog up the searches, I only input basic filmographic
data per object record so as to make it recognizable when using the
different views (label copy and list) - the complete filmographic
information as well as the contents description goes into a "virtual
record". The idea is when a lambda user is looking for something on
the 125th anniversary of the company, they will find, the glass, the
special edition bottle, the medal and one record for the film (as
opposed to the 15 manifestations of the same film on different
carriers).

I am hoping that using the linking capabilities of TMS will help me
group the records of each film so that the generation path is clear. I
still have to look into that.

I haven't used the Media Tab yet, but my impression is that it's much
too bare-bones to accommodate the kind of data I want to record for
my videos, be they video copies of existing films. On the other hand, I
think I'll use it when I have a digital copy of a film somewhere on the
server and want to make lower-resolution "clones" for different users.

I am looking forward to hear what you do in more details!

Greetings,

Catherine Cormon
AV Preservation


On Thu, 17 Nov 2005 12:27:25 -0500, Smith, Allison
<[log in to unmask]> wrote:

>Hello Dear Users -
>
>I'm beginning the process of putting into TMS, all of Warhol's films.
Although we do not own camera original films (MOMA does), we do
own the copyright to his films, and have prints of most of the films
(16mm film copies), as well as Preservation Master copies (digital
video, etc.), Duplication Master copies (videos), Reference Copies
(videos), and Screeners (videos with time codes and copyright
statements), as well as frame enlargements and film stills.
>
>So, who out there has a similar collection?  :)
>
>I'd really like to hear how you are tracking the video copies in
particular.
>
>I've been experimenting with creating separate Object records for
each type of item, and with creating a main record for the film, and
tracking video manifestations on the Media tab (as well as the frame
enlargements that we've made in house).  Either way seems to have
positive aspects, as well as its own set of limitations.
>
>Is there anyone out there, who's figured it out yet, and has a system
that has been working well for them?  If so, I'd like to talk to you!
>
>Thanks,
>Allison
>
>..................................................................
>..................................................................
>the warhol:
>Allison A. Smith
>Collection Manager / Database Administrator
>117 Sandusky Street
>Pittsburgh, PA 15212
>T   412.237.8345
>F   412.237.8340
>E   [log in to unmask] &lt;mailto:[log in to unmask]&gt;
>W  www.warhol.org &lt;http://www.warhol.org&gt;
>W  www.warholstore.com &lt;http://www.warholstore.com&gt;
>
>The Andy Warhol Museum
>One of the four Carnegie Museums of Pittsburgh
>..................................................................
>..................................................................
>They always say time changes things, but you actually have to
change them yourself -- Andy Warhol
>..................................................................
>..................................................................
>
>
>