At 05:00 PM 2/6/2003 -0500, you wrote:
 
 
>I would just add onto to Lynne's statement about Yale's procedures that we
>in addition use the object status field to differentiate between objects
>here for exhibition, acquisition, etc. to allow us to separate out
>different groups of records.
 
 
-Jennifer
 
 
>----------------------------
>
>Date:    Thu, 6 Feb 2003 14:02:47 -0500
>From:    Lynne Addison <[log in to unmask]>
>Subject: Re: Assigning loan numbers
>
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>Dear Anne:
>We have the following system:
>Before an object comes into the building, it is assigned a number by the
>curatorial department and entered into TMS.  This number is composed of  an
>alphabetical abbreviation of the department (AS for Asian), the year, the
>next number in the departments sequence, and a "object
>number".  Ex:  AS2002.1.2
>When the object comes into the building, the Registrar's office assigns a
>Temporary Number.   Then if and when accessioned, an Accession number.
>Loans remain on the Temporary number until they are returned and then get a
>Returned number.  The Temporary number and the Return number are in the
>same format.
>Hope this helps
>Lynne Addison
>
>At 02:38 PM 2-6-2003 -0400, you wrote:
> >Not strictly a TMS question, but does have some relevance.  When an object
> >comes into the Museum as a potential acquisition do you assign a number to
> >it and create an object record?  What numbering system do you use?  We just
> >started doing this when we got TMS and we use the reverse of the future
> >accession number e.g. 23.2002 would become 2002.23 once the Deed of Gift was
> >signed.  This was a bit shortsighted as the acquisitions by year in TMS is
> >sorted by the accession date and not the object number.   The accession date
> >for us is the date when the Deed of Gift is signed, so if the Deed for
> >2002.23 was signed before 2002.2 the list is all out of whack.  I would
> >appreciate it if anyone could suggest a better way of doing this.  In the
> >days before TMS we didn't assign a number at all and all we had were paper
> >records.
> >
> >Thanks,
> >
> >Anne Marr
> >Registrar
> >New Brunswick Museum
>
>L.Lynne Addison
>Associate Registrar
>Yale University Art Gallery
>Tel:  203.432.0604
>Fax: 203.432.7159
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Jennifer Bossman
Assistant Registrar
Yale University Art Gallery
New Haven, CT