I agree...access through the main menu would make tracking crates much
easier!
Michelle Gallagher Roberts
Chief Registrar
New Mexico Museum of Art
(formerly Museum of Fine Arts)
107 West Palace Avenue
Santa Fe, NM 87501
505-476-5066 phone
505-476-5076 fax
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-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Jeri Moxley
Sent: Wednesday, June 27, 2007 8:51 AM
To: [log in to unmask]
Subject: Re: Crate Database
We also track crates in an Excel spread sheet, but we are slowly moving
toward tracking all crates in the container assistant. My favorite line
when we discuss this: "Whose bright idea was it to put crates in
TMS?!?!? ......oh yeah, that would be me. Sorry, folks."
It's a real love/hate relationship. It's incredibly useful for us to
have the crates in TMS, but it can be really frustrating to get the data
in there. Our first pass at it is as part of a collection inventory -
with dedicated data entry staff. A report that exports a list of all
crates into Excel for periodic review is helpful.
Our biggest wishes for the crates assistant (Bob....?) are -
Access as a menu choice
-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Brian Kraft
Sent: Tuesday, June 26, 2007 4:42 PM
To: [log in to unmask]
Subject: Re: Crate Database
We track our crates using an Excel spread sheet, due to the same issues
you are facing.
We number crates using the artists first and last initial and the year
of acquisition for outgoing loans (ex. Claude Monet acquired in 1956 =
CM56. For exhibitions, we use initials from the exhibition name and
number them sequentially. Crates are tracked using their numbers, if a
crate is retrofitted a new number is assigned, based on it's contents
and the tracking list updated.
In some ways it is a little old fashioned, but works exceptionally well
for us.
Brian
Brian M. Kraft
Registrar
The Minneapolis Institute of Arts
2400 Third Avenue South
Minneapolis, MN 55404
U.S.A.
tel: (612) 870-3122
fax: (612) 870-3121
email: [log in to unmask]
www.artsmia.org
www.artsconnected.org
>>> Rob Morgan <[log in to unmask]> 6/26/2007 2:25 PM >>>
Hello Everyone,
Does anybody else track their crates in TMS? We're finding this task
difficult in TMS 'cause you can't access the crate table via a module.
To access crate information you need to use the Container Assistant via
the Objects or Shipping module. However, our packers just want to
access a list of their crates, and where they are stored. I can run
this report from Crystal, but the packers cannot run this report via the
graphic interface of TMS.
In addition, how do you number your crates? Does each crate get a
specific number? Currently we number our crates per exhibition, and the
crate numbers change as the exhibitions change. We may be looking to
change this numbering system.
Thanks everyone,
Rob
Rob Morgan
Collections Database Administrator
The Baltimore Museum of Art
10 Art Museum Drive
Baltimore, MD 21218
Tel: 443-573-1730
Fax: 443-573-1581
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