I highly recommend Ken Hamady www.kenhamady.com. He is an expert in Crystal Reports & familiar with museum data sets. He can probably travel to your museum or use GoToMeeting to connect to your PC to help with one-on-one report editing.
~Kate Collen
Smithsonian National Postal Museum
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________________________________________
From: The Museum System (TMS) Users [[log in to unmask]] On Behalf Of Gabriela Zoller [[log in to unmask]]
Sent: Friday, November 30, 2012 10:24 AM
To: [log in to unmask]
Subject: Re: Crystal Reports - concatenating values
Somewhat related to this topic: can anyone recommend a good course/program for learning about writing Crystal Reports?
Best,
Gabriela
Gabriela Zoller
Art Cataloger
Department of Research Resources
Albright-Knox Art Gallery
1285 Elmwood Avenue
Buffalo, New York 14222
716.270.8277 (ph)
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From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Smith, Jeffrey
Sent: Thursday, November 29, 2012 4:38 PM
To: [log in to unmask]
Subject: Re: Crystal Reports - concatenating values
That’s cool!
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Carole Campbell
Sent: Thursday, November 29, 2012 3:52 PM
To: [log in to unmask]
Subject: Re: Crystal Reports - concatenating values
Hi Jeri,
I use Minimum, Maximum and NthLargest when I know I have a limited number of possibilities and want to change up the text between the values:
SourceMin Formula:
Minimum{Constituent.DISPLAYNAME}, {Objects.SORTNUMBER})
SourceMid Formula:
NthLargest(2,{Constituent.DISPLAYNAME}, {Objects.SORTNUMBER})
The "2" chooses the second occurrence
SourceMax Formula:
Maximum({Constituent.DISPLAYNAME}, {Objects.SORTNUMBER})
Print Source Formula:
If DistinctCount ({Constituent.CONSTITUENTID}, {Objects.SORTNUMBER}) = 1 then
{Constituent.DISPLAYNAME}
Else
If DistinctCount ({Constituent.CONSTITUENTID}, {Objects.SORTNUMBER}) = 2 then
{@Source<mailto:%7b@Source> Max} + " and " + {@Source<mailto:%7b@Source> Min}
Else
If DistinctCount ({Constituent.CONSTITUENTID}, {Objects.SORTNUMBER}) = 3 then
{@Source<mailto:%7b@Source> Max} + " , " + {@Source<mailto:%7b@Source> Mid} + " and " + {@Source<mailto:%7b@Source> Min}
I group by Object SortNumber and place my final formula in the Group Footer area.
Thanks,
Carole
Carole Campbell
Registrar for Collections Management
J. Paul Getty Museum
1200 Getty Center Drive, Suite 1000
Los Angeles, CA 90049
Tel: (310) 440-7083
Fax: (310) 440-7746
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>>> On Thursday, November 29, 2012 at 12:12 PM, <[log in to unmask]<mailto:[log in to unmask]>> wrote:
NICE! Thanks, Ariana!
Jeri Moxley
Manager, Collection and Exhibition Technologies
The Museum of Modern Art
11 West 53 Street, New York, NY 10019-5497
Tel. (212) 708-9599 Fax. (212) 333-1102
On Thu, Nov 29, 2012 at 3:07 PM, French, Ariana <[log in to unmask]<mailto:[log in to unmask]>> wrote:
Forgot to mention: you'll need to suppress group header and details, and the group footer display formula is what you actually display (i.e. the concatenated list of names).
Ariana
From: The Museum System (TMS) Users [mailto:[log in to unmask]<mailto:[log in to unmask]>] On Behalf Of French, Ariana
Sent: Thursday, November 29, 2012 3:04 PM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Re: Crystal Reports - concatenating values
Hi Jeri,
Here's what I use for a similar purpose:
In group header, use a formula (I call it "reset"):
whileprintingrecords;
stringvar x := "";
In details, use a formula (I call it "accumulate"):
whileprintingrecords;
stringvar x := x & {Constituents.DisplayName} & ", ";
In group footer, use a formula (I call it "display"):
whileprintingrecords;
stringvar x;
if length(x) > 2 then
left(x,len(x)-2);
and adjust the "-2" portion to whatever makes sense for your particular formatting needs to lop off the final comma. Hope this helps,
Ariana
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Moxley, Jeri
Sent: Thursday, November 29, 2012 2:45 PM
To: [log in to unmask]<mailto:[log in to unmask]>
Subject: Crystal Reports - concatenating values
Hi All,
To have all of the co-curators of an exhibition, or multiple artists of an artwork, appear in a Crystal Report as a single string:
Name, Name, Name
How would you do that?
Thanks!
Jeri
Jeri Moxley
Manager, Collection and Exhibition Technologies
The Museum of Modern Art
11 West 53 Street, New York, NY 10019-5497
Tel. (212) 708-9599<tel:%28212%29%20708-9599> Fax. (212) 333-1102<tel:%28212%29%20333-1102>
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