Thank you Karen!
-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Karen Waldemar
Sent: Thursday, January 22, 2004 1:22 PM
To: [log in to unmask]
Subject: Re: Constituent Module: von, van, de, and other particles
Hi, Everyone-
I have some information to add to this thread.
First, some technical information relating to searching on diacritics:
in
SQL Server databases, there is a sort order setting that determines how
diacritics are handled in searching and sorting. For most U.S. software
applications, the required sort order is Sort 52, which is sensitive to
diacritics. In earlier versions of SQL Server (several years back),
there
were limitations and potential conflicts between software applications
that
made it impossible for us to make alternate sorting available in TMS.
Current versions of SQL Server (SQL 7 and SQL 2000) allow more
flexibility.
As a result, most of you will now be able to run TMS in Sort 54, which
is
diacritic insensitive (allowing for entering searches without the accent
marks). For information about whether Sort 54 may be appropriate for
your
environment and the costs of transferring your database if you are in
Sort
52, you can contact [log in to unmask] Please DO NOT ATTEMPT
TO DO
THE TRANSFER YOURSELF WITHOUT CONTACTING SUPPORT.
Second, some information about searching on key fields concurrently in
the
Constituent module: In TMS 9.16 (an interim release between major
versions), we made the Find Constituent function available in more
places (a
search screen similar to the Find Object search in earlier versions).
This
search allows you to type characters into a list of fields, then
provides
possible matches. One of the available search fields added in 9.16 is a
Keyword field, which covers fields like Alphasort, Display Name,
Culture,
Institution, and the Alternate Name fields. If you are still in an
earlier
version of TMS, you will get this feature when you upgrade.
Hope this information will help you plan for future cataloguing rules.
Best to all,
Karen
______________________________
Karen Waldemar
Director, Product Management
Gallery Systems
261 West 35th Street, 12th Floor
New York, NY 10001-1902
t 646 733 2239 ext. 229
f 646 733 2259
w http://gallerysystems.com
___________________________________
-----Original Message-----
From: Ella Rothgangel [mailto:[log in to unmask]]
Sent: Thursday, January 22, 2004 12:22 PM
To: [log in to unmask]
Subject: Re: Constituent Module: von, van, de, and other particles
I agree with Mary Ellen. We especially have run into issues searching
with diacritics in TMS. We want to use diacritics in primary names,
however it means that you need to know that an artist's name has a
diacritic in order to search for it. If TMS had an option like Mary
Ellen suggested, and we include name versions without diacritics as
alternates, that would seem to solve the issue and would be very helpful
to TMS users.
Ella Rothgangel
Collections Database Administrator
Saint Louis Art Museum
[log in to unmask]
-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Mary Ellen Guerra
Sent: Thursday, January 22, 2004 11:15 AM
To: [log in to unmask]
Subject: Re: Constituent Module: von, van, de, and other particles
Hi All,
Another point about variant names for constituents that Suzanne
Quigley's
reply brings to mind. It would be really, really useful if TMS had an
option to search on either the preferred form of the constituent name or
on
all the variants as well. Perhaps it could work the way objects allows
you
to search on all objects or all accessioned objects.
Mary Ellen Guerra
Smithsonian American Art Museum
Washington, DC 20560-0970
Tel: 202-275-1553
Fax: 202-275-1707
[log in to unmask]
>>> [log in to unmask] 01/16/04 05:10PM >>>
We have just been through conversion and we're beginning to use TMS, so
I
have been using the TMS Support Site for reference. In the Shared
Resources,
the Getty has provided documentation for how they enter data. They have
an
excellent quick guide to alphabetizing the artist names with prefixes.
It
is
in the Getty's manual under "Adding Constituent Records"--page 8. It is
useful to see how they have organized it.
Suzanne Stephens
Database Administrator
Birmingham Museum of Art
-----Original Message-----
From: Suzanne Quigley ( [mailto:[log in to unmask]]
Sent: Friday, January 16, 2004 4:01 PM
To: [log in to unmask]
Subject: Re: Constituent Module: von, van, de, and other particles
Hi Linda,
Use ULAN if possible to determine the preferred spelling of the last
name.
Of course there will always be the oddballs - I will never forget that
at
a
museum where I worked once upon a time, Ludwig Mies van der Rohe was in
the
database as "van der Rohe", when, in fact, the whole last name is "Mies
van
der Rohe". It doesn't follow logic, thus look to an authority or
establish
it for yourselves for names not found in an authority listing.
Cheers on a cold New York afternoon!
Suzanne
-----Original Message-----
From: Linda Pulliam [mailto:[log in to unmask]]
Sent: Friday, January 16, 2004 4:50 PM
To: [log in to unmask]
Subject: Constituent Module: von, van, de, and other particles
If you have a moment, would you please let me know where your
organization
enters this information? Do you use the last name field or the middle
name
field?
Staff here are of two minds about where it belongs depending on the life
dates of the artists and their nationalities. Inconsistencies are
leading
to
searching problems and the creation of duplicate constituent records.
Linda Pulliam
Manager of Collections Information
Museum of Fine Arts, Boston
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