We do not use the bibliography and published references fields in the
objects module at all.  Instead we put all bibliography materials in the
bib module.  There, we only enter references that specifically cite,
discuss, or picture our object (we make an exception for mass produced
pieces where we have one of a multiple and the source cites another
multiple - we will include those in the bib module).  Our feeling is
that if we start to enter more general subject type references that it
could snowball and never end - hence we limit it to object references
only.
 
Hope this helps -
 
Ella Rothgangel
Collections Database Administrator
Saint Louis Art museum
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-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On
Behalf Of Stephanie Leverock
Sent: Thursday, February 27, 2003 9:25 AM
To: [log in to unmask]
Subject: Bibliography Module and Bobliography/Published References
Fields
 
Goodmorning All,
I am wondering how other institutions are using the Bibliography Module
and Bibliography and Published References fields in the Objects Module.
Do you make bibliography records only for references in your
institution's
ARL?  If a bibliography record is linked to an object record, do you
still
list the reference in the bibliography field of the object record?
 
And how do you distinguish what belongs in the Bibliography and
Published
References fields?  Our registrars and librarians are trying to decide
this now and I am thinking that the Bibliography field should be for
citing related references and that Published References field should be
used to cite object related (ie: exhibition catalogues with entry on
object, article).
 
I appreciate your comments and ideas, Stephanie Leverock
 
Stephanie Leverock
Records Manager/Collections Review Coordinator
Brooklyn Museum of Art
200 Eastern Parkway
Brooklyn, N.Y. 11238
Tel: 718-501-6483/Fax: 718-501-6135