Hi Stephanie;

I can confirm that this is happening with our TMS 2016 R2 installation as well.  I have a flex field group called FFG Loan.  In my Loan Remarks field I add the value "Test".  I then went into Maintenance->Flex Fields and added to this group a new field called "New Field" and then went back to the object record.  I then replaced the flex field group with a different one and then replaced it with FFG Loan and although New Field was there, the value of "Test" in my Loan Remarks field had been replaced with "(not assigned)".

As we're currently in the process of migrating our data to TMS, I'll bring this to the attention of our migration specialist that I'm working with at TMS and see if there is something that we're not doing correctly or if this is an issue they can resolve.

Brad

Brad Hubley
Entomology Collection Manager
Natural History – Entomology
Royal Ontario Museum
100 Queen’s Park
TORONTO ON  M5S 2C6
CANADA

Phone:  1-416-586-5674
Email:  [log in to unmask]
www.rom.on.ca





-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Burdzy, Stephanie
Sent: September-23-17 5:44 PM
To: [log in to unmask]
Subject: flex field group issues

Dear all,

Have any of you experienced the following problem when modifying flex field groups?

We have been having trouble with data loss after modifying sub-fields in flex field groups. After I add or remove fields in the authority, I have to add the FFG to the record again in order for the new fields to populate. This resets the FFG in the record, and I end up losing all existing data there. To preserve my data, I have had to screenshot the record, and repopulate all the lost fields. There has to be a better way!

Have any of you experienced this issue? Do you have any workarounds?

Many thanks,
Stephanie Burdzy

Assistant Registrar, TMS Collection Information Specialist Art Gallery of Ontario
416.979.6660 ex. 321
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