We have the added complication of sharing storage with another department who also used TMS. We have two main breakdowns of the storage. Our storage building which is broken down into the two different departments then the individual storage area then unit, section and shelf e.g. 76-6-3, units are a shelving units, section part of the unit and shelf or drawer.



We are an historical settlement so our next breakdown is according to site location (also includes secondary storage units) they are identified by building, then the exhibit homes are numbered as to floor and room e.g 1-3, 2-3, the interpretive village homes are identified as to usage e.g. Perley house, kitchen



We also have external locations and box (component locations)



It does make sense but as chad said, just think of it from largest to smallest locations

________________________________
From: The Museum System (TMS) Users [[log in to unmask]] on behalf of Chad Petrovay [[log in to unmask]]
Sent: Wednesday, March 28, 2018 2:27 PM
To: [log in to unmask]
Subject: Re: Using Unit Number/Position

I think its best to think of these as Level 1, Level 2, Level 3, etc, instead of as Site, Subsite, Unit Type, etc. Here's how locations are managed in TMS at the Morgan Library & Museum.

Address
We have separate addresses for each building on our campus.

Level 1 (Site)
This is the Floor designation within a building

Level 2 (Subsite/Room)
This is the assigned Room Number, which is located on placards or on architectural plans, followed by a brief description (ie: 03 Vault, 03 East Room)

Level 3 (Unit Type)
In our historic rooms, this is either a case or cabinet designator (ie: Cabinet 04); however, in one room it also includes the wall (ie: North Wall); and in rooms where here are multiple levels of cabinetry, this is the Tier number (ie: Tier 1).
In our storage vaults, this is either the cabinet designator, the rack number, or the bay within our mobile shelving.

Level 4 (Unit Number)
In our historic rooms, this is the shelf number when there is only one tier of cabinetry; and the cabinet designator when there are multiple levels of cabinetry.
In our storage vaults, this is the shelf or drawer in our cabinets and compact shelving units. When a flatfile unit has been placed upon a shelf, then "Flatfile" appears here.

Level 5 (Unit Position)
In our historic rooms, this is the shelf number when there are multiple levels of cabinetry.
In our storage vaults, this is the drawer for flatfiles.

As you can see, a shelf or drawer isn't always in Level 4, since it depends upon the configuration of its surroundings. This is why I prefer to think of these as levels.

~Chad


On Wed, Mar 28, 2018 at 12:11 PM, Kari Walters <[log in to unmask]<mailto:[log in to unmask]>> wrote:
Dear all,

My institution is partway through a storage renovation process and we are reevaluating how we use the Location Authority in TMS.

Previously we were only using Site/Subsite/Unit Type to capture all of the location information we needed, but after adding compact storage in our vault spaces we are interested in utilizing Unit Number/Unit Position as well.

If you are currently using the Unit Number/Unit Position location fields at your institution please contact me off list: (kari.walters(at)phxart.org<http://phxart.org>).

We're particularly interested in how these fields work for your institution, what your user workflow through Movement Assistant is like, or any other feedback you might have.

Best wishes,
Kari

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