Hey Jeri -
Sorry it's taken so long to thank you for the suggestion. I've been really busy, but of course, I saved the message. It sounds like a good idea - you should let me know how it works.
a
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the warhol:
Allison A. Smith
Collection Manager / Database Administrator
117 Sandusky Street
Pittsburgh, PA 15212
T 412.237.8345
F 412.237.8340
E [log in to unmask] <mailto:[log in to unmask]>
W www.warhol.org <http://www.warhol.org>
W www.warholstore.com <http://www.warholstore.com>
The Andy Warhol Museum
One of the four Carnegie Museums of Pittsburgh
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They always say time changes things, but you actually have to change them yourself -- Andy Warhol
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-----Original Message-----
From: The Museum System (TMS) Users
[mailto:[log in to unmask]]On Behalf Of Jeri Moxley
Sent: Friday, March 11, 2005 3:03 PM
To: [log in to unmask]
Subject: Bibliography: # copies and locations
Hi Allison,
We've discussed these issues recently, and I think we're going to start
tracking # copies under Alternate Numbers in the Bibliography record
(Alternate Number Description = "copies"), and location as an attribute,
with a basic location structure added to the thesaurus manager for
Bibliography. We've haven't actually done it yet - but it seems like a
good idea.
Jeri
___
Jeri Moxley
TMS Specialist
Solomon R. Guggenheim Museum
212-423-3509
[log in to unmask]
-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Smith, Allison
Sent: Friday, March 11, 2005 12:50 PM
To: [log in to unmask]
Subject: Re: published references/bibliography
Hi Sari-
At this time, we don't use either of those fields, but instead put all
books and published resources in the Bibliography table, creating a
bibliographic record for each resource, and then linking the referenced
object(s) from our collection to it. You can then indicate what page
number the object is referenced on, as well as if it is illustrated, and
what the figure number, catalogue number, etc., is, as well as any
additional notes.
This seems to work very well for us. The idea is that if staff or
researchers are looking at an object in TMS, all they have to do is go
to the Related --Bibliography menu, to get a listing or a look at the
resources available which reference that object. I can also indicate
whether or not the resource is "virtual" (i.e., we don't actually own a
copy), by indicating this is the Format field.
Unless I'm missing something - the only thing that appears to be missing
is the ability to track how many copies you have, and where they are
located. Possibly, GS will develop this feature in the future.
But, maybe this is overkill, or not quite what you are trying to
accomplish?
Good luck!
Allison
..................................................................
..................................................................
the warhol:
Allison A. Smith
Collection Manager / Database Administrator
117 Sandusky Street
Pittsburgh, PA 15212
T 412.237.8345
F 412.237.8340
E [log in to unmask] <mailto:[log in to unmask]>
W www.warhol.org <http://www.warhol.org> W www.warholstore.com
<http://www.warholstore.com>
The Andy Warhol Museum
One of the four Carnegie Museums of Pittsburgh
..................................................................
..................................................................
They always say time changes things, but you actually have to change
them yourself -- Andy Warhol
..................................................................
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-----Original Message-----
From: The Museum System (TMS) Users
[mailto:[log in to unmask]]On Behalf Of Stephanie Leverock
Sent: Friday, March 11, 2005 11:48 AM
To: [log in to unmask]
Subject: Re: published references/bibliography
Hi Sari,
This is exactly how I have specified to distinguish between entries in
the two fields, although I can't really say if our curatorial staff are
following!
--
Stephanie Leverock
Records Manager and Collections Review Coordinator Brooklyn Museum 200
Eastern Parkway Brooklyn, NY 11238-6052
Tel: (718) 501-6483
Fax: (718) 501-6135
Cohen, Sari wrote:
>I would like to know how other museums use the published references
field vs. the bibliography field. We have been putting bibliographic
information for the publications that refer to the object in the
published reference field and using the bibliography field for
bibliographic sources that do not refer directly to the object, but may
be helpful in general research (monographs, etc...). I'm not sure this
is the best way to go about it.
>
>Any suggestions?
>
>Sari N. Cohen
>Collections Manager
>The Jewish Museum
>1109 Fifth Avenue
>New York, NY 10128
>Tel: (212) 423-3352
>Fax: (212) 423-3316
>[log in to unmask]
>
>
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