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Sender:	"The Museum System (TMS) Users" <[log in to unmask]>
Date:	Mon, 3 Feb 2020 20:17:37 +0000
Reply-To:	"The Museum System (TMS) Users" <[log in to unmask]>
Message-ID:	<[log in to unmask]>
Subject:	Re: Voided Accession Numbers
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From:	Mathieu, Marie-Élaine <[log in to unmask]>
Parts/Attachments:	text/plain (1 lines)

External Email - Exercise Caution

Dear Jennifer,

We have created an "Alienated Object" Department and we add the prefix "AL-" before the accession number.  The previous accession number is then still available, but in the "Alternate number" field.

Under the "Accessionning" module, we have also created an Object status: "Object alienated".

And finally, we document everything in the Deaccessionning module.

Marie-Élaine Mathieu


Marie-Élaine Mathieu - T. 418 643-2158, poste 825
Technicienne en documentation
Direction des collections
MUSÉE DE LA CIVILISATION
16, rue de la Barricade, Québec (QC) G1K 8W9 Canada
mcq.org
Avis: Ce message est confidentiel et ne s’adresse qu’aux destinataires. Si vous le recevez par erreur, veuillez le supprimer et nous en aviser.-----Message d'origine-----
De : The Museum System (TMS) Users <[log in to unmask]> De la part de Jennifer Torres
Envoyé : 3 février 2020 14:39
À : [log in to unmask]
Objet : Voided Accession Numbers

Hi all,

How do you document in TMS a voided accession number? A recent gift was withdrawn after accession numbers were assigned, and we currently don't have formal policies in place for documenting voided accessions in TMS. How does your institution handle a situation like this?

Thanks for your help!
Jennifer


Jennifer Torres
Associate Registrar for Collections
[log in to unmask] | 443-573-1735

The Baltimore Museum of Art
10 Art Museum Drive
Baltimore, MD 21218
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