Hey Amanda,

For awhile I was very into using data rich filenames. For example, for object media the filename would be based on the object number, for loans, the loan number, etc. This is the more traditional naming structure of 2005_46_1v1, in DAMS it might have the artist last name after it or for a loan agreement it might have a -agmt at the end.

Recently I was converted to the school of filenames aren't all that critical, what matters is the metadata embedded in the asset or attached to it in TMS/DAMS. Here at NMAFA rendition numbers are just - Prefix, Year, Number of Asset in that Year which looks like R2019001. TMS and DAMS already coordinate the object relationships to the object record etc., so there's no need for us at least to throw a bunch of metadata in a filename. For an upcoming digitzation project the filenames will just be the UUID generated from the TMS barcodes.

Hope that helps!

Jeremy Munro
Database Administrator
National Museum of African Art
Smithsonian Institution
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202.633.4784

-----Original Message-----
From: The Museum System (TMS) Users <[log in to unmask]> On Behalf Of Amanda Robinson
Sent: Monday, July 1, 2019 2:00 PM
To: ListServ tmsusers <[log in to unmask]>
Subject: Naming Media Files

Hi everyone,

I am curious to know what others standards might be for naming media files in TMS? I am wondering if or how these standards might change across the various modules you use in TMS (i.e. - naming media files that are digital renditions of physical objects vs. naming media files of shipping receipts). At a previous institution we chose to use the rendition number as populated by TMS for any new media. I am curious to know what the pluses and minus of that practice might be?

Many thanks in advance for your insight.

Best regards,

Amanda

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