Hi - I'm resending this because I received a message saying that the last
file was too large to send to the listserve. So, I copied the bitmap into a
Word document, in the hopes of trimming the file size. My apologies if you
get this twice, or if you don't have Word and cant open the attachment...
Allison
-----Original Message-----
From: Smith, Allison
Sent: Friday, March 21, 2003 9:10 AM
To: 'The Museum System (TMS) Users'
Subject: RE: Objects out on loan
Hi all -
I too have been toying around with the idea of tracking our off-site
exhibition places (Continent, Country, State, City..possibly name of
borrowing institution) in the location authority ...but wonder if this isn't
being redundant, and complicating the Location Authority - since the
off-site locations for a given object will be tracked in the Loans module?
I've attached a visual of our Location Authority, so you can see what I'm
talking about as far as setting up Countries, Cities, etc. as locations.
Again, I am a very new user to the system. In fact, we are just about to
sign off on our conversion, and are still not even actively using the system
yet. But, I'm curious what people think about this idea - tracking the
off-site locations for venues in the Location authority, as well as in the
Loans module (like in the Attributes section)....would one be better than
the other?
What I would like is for people to have the flexibility to create a query to
answer a question like - "Which objects from our collection traveled to
Europe in 2001?" or "Which objects have been on exhibition somewhere in the
United States in the past 5 years". (we loan so much stuff, in such large
quantities, all over the world...that it will become necessary at some
point, to be able to answer these questions, for a variety of reasons...)
In order to harvest data to answer these questions - would the Loans module
be the best place to query this data? Or, the Locations module? Is it
redundant in any way to have the information in both places? What advantage
would it be to have the information in one over the other?
Thanks for any/all answers...
Allison
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the warhol:
Allison A. Smith
Collection Manager / Database Administrator
117 Sandusky Street
Pittsburgh, PA 15212
T 412.237.8345
F 412.237.8340
E [log in to unmask] <mailto:[log in to unmask]>
W www.warhol.org <http://www.warhol.org>
W www.warholstore.com <http://www.warholstore.com>
The Andy Warhol Museum
One of the four Carnegie Museums of Pittsburgh
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