Hi Edward - 

We usually keep that info grouped together in that field, specifying where exactly it can be found. Like: Handwritten on verso in blue ink at lower right, "John Smith/ 1940"

If something is more extensive we would create a Text Entry, but we don't usually have a call to do that with our material. 

Diane. 

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-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Edward McCain
Sent: Thursday, November 08, 2012 3:54 PM
To: [log in to unmask]
Subject: Re: Importing from Excel or csv spreadsheets

Thank you for your prompt response, David. We have created only a few spreadsheets during the migration between our old CMS and TMS. Since there are only about 500 records, it sounds like the best course of action is to import as much data as I can and then go back and fill in the rest manually.

One of the more time-consuming tasks looks to be entering the Dimensions, since we have those called out separately for image height and width as well as primary and secondary support.

Another area that I'm wondering about is how to handle inscriptions. We keep separate information about inscriptions on the print recto and verso as well as inscriptions on the mount R/V or matte R/V. Does everyone keep this information grouped together in the Inscription field in Objects?

Thanks,

Edward
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(George) Edward McCain
Library Assistant, Senior
Center for Creative Photography
M.A., School of Information Resources and Library Science [log in to unmask]
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