Chrisy,
I found the 'Object Status' field in Constituents > Constituent Xrefs > Objects in 'available hierarchies'
I was able to add the 'Object Status' field in the 'Object Related Constituents' advanced query group.
Now I know how many artists are represented in the collection!
~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~
Noel Valentin
Permanent Collection Manager
EL MUSEO DEL BARRIO
1230 Fifth Avenue
New York, NY 10029
Tel: 212 660 7120
Fax: 212 831 7927
[log in to unmask]
www.elmuseo.org
-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Chrisy Tselentakis
Sent: Tuesday, May 14, 2013 9:17 AM
To: [log in to unmask]
Subject: Re: Searching for Artists in Collection from Constituents module
Hi Noel,
I was able to enter the Object Status into an Advanced Query in the Constituents module by selecting it from the Constituents hierarchy: Constituents > Constituent Alternate Names > Constituent Xrefs Details >Constituent Xrefs > Objects > Object Statuses. See if that might work for you. Then you can search permanent collection as the object status, and refine for the role "artist" or any Object-Related Role that would want to query for.
Hope that helps,
Chrisy
-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Noel Valentin
Sent: Tuesday, May 14, 2013 8:59 AM
To: [log in to unmask]
Subject: Searching for Artists in Collection from Constituents module
Hello TMS Users,
Yesterday, I was (naively?) hoping that I could execute a simple Advanced Query search from the Constituents module of all the artists represented in the collection. Low and behold I couldn't do it.
We enter information on borrowed objects, and their associated constituents, in TMS. Thus many of the Object-related Constituents with the Role of 'Artist' do not relate to the permanent collection. I don't want these artist/constituents included in my search.
I tried adding the Object Status field from the Objects module, where 'accessioned object' is one of the values you can select from, into the Constituents or Object-related Constituents query group configured for the Constituents module, but was not allowed to do so.
Anyway, has anyone executed a Constituents module search to retrieve artists represented in the collection, and, if so, how did you do it?
Thanks.
Noel
Noel Valentin
El Museo del Barrio
1230 Fifth Avenue
New York, NY. 10029
www.elmuseo.org
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