Her at the BMA we also have a site called "OUt of BMA" and subsites within
that: "Deaccessioned", "Loan Out".

Stephanie Leverock
Records Manager/Collections Review Coordinator
Brooklyn Museum of Art
200 Eastern Parkway
Brooklyn, N.Y. 11238
Tel: 718-501-6483/Fax: 718-501-6135


> We have a site named: Not MFA.
>
> Under this there are sub-sites:
> Deaccessioned
> On Annual Loan
> On Loan
> Returned to Lender
>
> For the sub-site "On Annual Loan" we have sub-locations (Unit type) for
> the various institutions that we lend to long-term. We do not do the
> same for the "On Loan" sub-site as they are too numerous. This
> information can be seen by going to the linked loan record.
>
> All of our storage and Not MFA sub-sites end in "S" for storage.
> Exhibition areas end in "E." Each night a routine is run that clicks the
> On View button on or off depending if an object is stored in an E or S
> location. That way people who cannot see our locations can determine if
> an object is on view or not.
>
> Linda Pulliam
> Manager of Collections Information
> Museum of Fine Arts, Boston
>
>
> -----Original Message-----
> From: Dave Pearce [mailto:[log in to unmask]]
> Sent: Thursday, March 20, 2003 2:32 PM
> To: [log in to unmask]
> Subject: Objects out on loan
>
>
> Hi all,
>
> I was curious as to how everyone is handling locations for objects which
> are currently out on loan.  We have 7 objects out on loan to LACMA right
> now and when an object goes out we update its current location to "On
> Loan" and that is a site in the loc hierarchy.  Most of our users can't
> see location because its a security controlled field available only to
> registrars, curators and conservation.  So we have a Status Flag that
> indicates that the object is out.  Is anyone doing anything differently?
>  I was considering adding sub sites to the "On Loan" site that indicate
> the actual location of the object in the location authority.
>
> For example
> On Loan
>      The Metropolitan Museum of Art, NY
>      The Los Angeles County Museum of Art, LA
> and so on.
>
> Dave