Marcia:

In Kansas we request that our host communities provide us with:

1.  A Final Expenditure Report.  This shows KHC how the program funds 
were used (we give each host organization $2,000 in programming funds). 
  We hope that they use exact dollar amounts and note any major changes 
from the original budget (the budget they provide to us in order to 
receive the $2,000).  We provide them with a sample form.

2.  A copy of the SITES final report.

3.  A summary of information collected from their Visitors Survey.  We 
provide each of the hosts with a sample of a survey that we encourage 
them to use.  This is information that is both helpful to them (where 
did visitors come from, how did they hear about the exhibit/museum, and 
so forth) and us.

4.  A local contributions report, which is an estimate of the value of 
their community's investment in the SITES project (both cash and 
in-kind).  Again, we provide them with a sample form.

5.  Copies of publicity, photos, program brochures, and articles.

We also ask our tour scholar to provide us with a close out report.  It 
isn't an evaluation of the work of each individual communities, but 
rather comments about the overall project.

Let me know if you would like a sample copy of the information.

Julie Mulvihill
Director of Programs
Kansas Humanities Council
www.kansashumanities.org


On Monday, September 13, 2004, at 06:59 PM, Marcia W Britton wrote:

> Thank you, Julie—this was very helpful. Do any of you require a 
> detailed accounting of expenditures on the final report form? And do 
> you all require a final report form including financial 
> accounting—other than the Smithsonian closeout report? We also require 
> a humanities professional evaluation—do you all require that?  Thanks 
> again, Marcia
>
>  
>
> -----Original Message-----
> From: Julie Yoder [mailto:[log in to unmask]]
> Sent: Monday, September 13, 2004 5:33 PM
> To: [log in to unmask]
> Subject: Re: Final financial report forms for MOMS community grant 
> projects
>
>  
>
> Hi, Marcia. I'm faxing to you this afternoon a copy of AHC's final 
> report form for community grants. We also ask community participants 
> to send us a copy of the Closeout Report for SITES. These two final 
> reports and the attachments (clippings, photos, and such) give us 
> sufficient information. Please call or e-mail if you have questions.
>
> Juliana Yoder
> Arizona Humanities Council
> 1242 North Central Avenue
> Phoenix, AZ 85004
> Phone: 602/257-0335 X24  Fax: 602/257-0392
> E-mail: [log in to unmask]
>
>
>
>
> on 9/13/04 2:39 PM, Marcia W Britton at [log in to unmask] wrote:
>
> Hello Lu Ann and company:
>
> This is the first year we¹ve worked with a MOMS project.  I¹m 
> wondering if others could share final financial report forms that 
> they¹ve used for community grants associated with MOMS projects.  For 
> the $1500 grants that we provided to each of the six MOMS community 
> participants, we simplified the grant application process.  But how 
> have others simplified the final financial report form for these MOMS 
> community grants?
>
>
>
> Thanks, Marcia
>
>
>
> Marcia Wolter Britton
>
> Executive Director
>
> Wyoming Council for the Humanities
>
> 1315 East Lewis Street
>
> Laramie, WY 82072
>
> Telephone: 307-721-9243
>
> Fax: 307-742-4914
>
> [log in to unmask]
>
> www.uwyo.edu/wch <http://www.uwyo.edu/wch>
>
>
>
>
>  
>