Hi Allison,
Thanks for the info on how you are working with copyright statements. We are
putting copyright notices in the Rights and Reproductions window under the
registration button at the top of the object record, front card view. This
has been primarily filled in when the museum takes in new acquisitions, and
after an artist or copyright holder signs and returns our non-exclusive
license agreement. It has seemed most natural for us to put this there, for
instance, in case of a data transfer to another database. Honestly, I'm not
much of a fan of the Rights & Reproductions section in the object record nor
the media management section. I think most of the useful data that gets
searched on is put into the text field for "copyright" in the object record.
However, with the digitization project we are working on we are putting
copyright data (if we have it) in the public caption section of the media
record for those objects.
You bring up some good points about including info about editions, proofs
and copies. This is something that is important for our collection as well,
especially as new media works become more of a collecting focus.
Thanks for your response.
Scott Nacke
Assistant Registrar/Image Rights Manager
Seattle Art Museum
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-----Original Message-----
From: Smith, Allison [mailto:[log in to unmask]]
Sent: Tuesday, March 18, 2003 2:35 PM
To: [log in to unmask]
Subject: Re: Copyright question
Scott -
when we are referring to the Copyright of the original object, we are
putting the copyright statement in the Title section of the database. I
have the Title type as "Copyright Notice", and have it set to display after
the Title proper, so that is immediately visible after the Title in Label
copy view. We are also going to track our Edition/Copy Statements ("Artist
proof. 2/25", "Reprint, 1996", etc.) in this section of the database as
well. I'm going to rename Title to "Title(s)/Statements", as soon as GS
tells me how...haven't been able to successfully change the name of that
particular field yet.
I think it works well, although as a new user of the system, I haven't been
able to figure out if there will be any future reprecussions down the road.
Does anyone have any opionions?
In regards to the copyright for reproduction of surrogates, I haven't really
had to figure this one out yet. I am not that thrilled with the
Rights/Reproductions section of the database, especially since we use more
than one photographer, the copyright statement could be unique for each
image we have for any given object. I suppose that it could be tracked as a
text entry in the media record. Any opinions on this?
Allison
..................................................................
..................................................................
the warhol:
Allison A. Smith
Collection Manager / Database Administrator
117 Sandusky Street
Pittsburgh, PA 15212
T 412.237.8345
F 412.237.8340
E [log in to unmask] <mailto:[log in to unmask]>
W www.warhol.org <http://www.warhol.org>
W www.warholstore.com <http://www.warholstore.com>
The Andy Warhol Museum
One of the four Carnegie Museums of Pittsburgh
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-----Original Message-----
From: Scott Nacke [mailto:[log in to unmask]]
Sent: Tuesday, March 18, 2003 11:51 AM
To: [log in to unmask]
Subject: Re: Test and a question
Hi Dave,
I have been receiving all listserv messages just fine. The idea to share
info on the issues you mentioned is a great one. We would be interested in
an exchange on data standards, managing data entry projects, style sheets,
thesauri, collections information system mission statements and TMS
functionality, etc. We still use our paper files, and as far I am aware
there is not really any movement away from them. However, we use TMS as our
primary source for collections info. Registration, Curatorial, and IT
departments have been working together to establish standards for TMS use.
We hold nearly monthly meetings, and have created an intranet site with a
reference manual for data entry standards. So, we are really just getting
started, and some of this has fallen off recently due to staff changes, but
we are eager to continue moving ahead in our efforts at expanding the way we
use TMS for collection information management.
Also, recently we have begun a project to create digital images of
collection objects to be available in TMS and on the Seattle Art Museum
website. As we go along we are developing standards for the Media Management
Module, for which we plan to create some sort of manual.
A question I am currently wondering about is how are others managing
copyright information both in the data entry view of the objects module
front card under registration, and in the media management section? We would
like to have complete copyright status info in TMS for each of the objects
in our collection, which will be a "special" project all on its own. Just
curious about how others are working that out at their institutions.
I look forward to learning more about what others are doing.
Best,
Scott Nacke
Assistant Registrar/Image Rights Manager
Seattle Art Museum
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-----Original Message-----
From: Dave Pearce [mailto:[log in to unmask]]
Sent: Tuesday, March 18, 2003 6:39 AM
To: [log in to unmask]
Subject: Test and a question
Hi Everyone,
Hopefully you all received the listserv email from Mignon Erixon-Stanford
about the recent move of the TMSUSERS listserv to a new server with slightly
different domain address. According to Mignon the transition was to have
been seemless and we would have noticed nothing. But a few of you have
written to me recently about the lack of activity on the list and wondered
if there was some technical problem or if things had just been quiet. So if
you're receiving this message, let us hear from you.
Also, my supervisor and mentor Bruce Young (Head of Collections Management
at the Freer and Sackler for many years) and I have been talking recently
about data standards. Here at our museum I have recently formed our first
Collections Information System Data Content Committee made up from
Collections Management and Curatorial advisors. This is a major step for us
as our administration and the curators have joined us in support of tasking
the data base to serve as the primary and authoritative source for
collections information instead of our long venerated paper records and
published comprehensive catalogs. The questions that will have to be
answered and procedures that will have to implement to accomplish this are
too numerous to mention here at once.
Are any other of you doing something similar? And if you're already well
into the process would you have any wisdom you could share? I have
considered the idea of sending out an email on a very focused issue once
every two weeks. Would you all be interested in discussing and sharing your
ideas on topics such as retiring paper files, managing massive data entry
projects, style sheets, thesauri, collections information system mission
statements and TMS functionality in relation to your goals, etc.?
Looking forward to hearing from everyone.
Best as always,
Dave
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