We use the ObjAccession.Source field to record specific fund numbers. We have also created a constituent type of “Art Acquisition Fund” to link to objects, so we can track all acquisitions using that source.

Jeffrey Smith
Assistant Registrar for Collections Information
Collections Department
Freer Gallery of Art and Arthur M. Sackler Gallery
Smithsonian Institution

[cid:image001.jpg@01D8C2AC.E7F05380]

@NatAsianArt
#SmithsonianAsianArt
asia.si.edu

From: The Museum System (TMS) Users <[log in to unmask]> On Behalf Of David Lowe
Sent: Wednesday, September 7, 2022 11:17 AM
To: ListServ tmsusers <[log in to unmask]>
Subject: Where do you record funding codes for acquisitions?

External Email - Exercise Caution
Our department has had a good number of internal funding lines throughout our history, and I'm trying to clean up a lot of legacy records and standardize more recent ones. I don't generally poke around in the acquisitions minutiae, preferring to leave that to someone else, so I'm not that familiar with some of the options in the Registration drop-down. Looking around in Accessioning and in Valuation / Insurance, I don't see any obvious field for this. I assume I'll need to create a Flex Field in Accessioning, but I was hoping for something a bit simpler to query out. Has anyone repurposed a field for this (or similar) purpose? Or is there something sitting there already that I'm not seeing (or understanding)?

Thanks!
David

David Lowe | The New York Public Library
Specialist III, Photography Collection
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