Hello All,
Here at the BMA now that we are using TMS for special exhibitions and
creating related loan and shipping records, we are wondering how we will
archive these records and whether we want to remove them from TMS once the
exhibtion closes and is dismantled.  We have a system in place where when
we create TMS object records for special exhibition incoming loans, all
the records are assigned to a master number with the prefix "EL"
(exhibition loan).  Once an exhibition closes in years to come it would be
beneficial to be able to keep these records on TMS for quick reference
rather than having to create card files.

On the other hand, I now have over 1,000 special exhibition records and am
concerned that keeping them in TMS interferes with the integrity of our
database as a database of our permanent collection holdings.  I am
wondering if any other museums have thought about this and if you are
creating similar records, how you handle them after the exhibition closes.

Many thanks and for those of us having to get home in the snow today,
please get home safe!


Stephanie Leverock
Records Manager/Collections Review Coordinator
Brooklyn Museum of Art
200 Eastern Parkway
Brooklyn, N.Y. 11238
Tel: 718-501-6483/Fax: 718-501-6135