External Email - Exercise Caution
We got up to about 1200 packages a few years ago (which seemed huge to us), so I had a massive clean out. Like Chad, I created Archive folders, but did it on a Department basis. I also created Shared Folders for each department and I encourage folks to create /use Shared folders every chance I get.
For those packages that they do make Public, we suggest beginning the name with the department code (e.g. JKA for Japanese and Korean Art) to easily group packages together. This deals with at least part of the problem. While I could moving other peoples' packages is an option, I generally prefer to limit that to staff who've left, transferring ownership to someone else in their department.
Cheers,
Frances
On Thu, Jul 30, 2020 at 7:00 PM TMSUSERS automatic digest system <[log in to unmask]<mailto:[log in to unmask]>> wrote:
There are 6 messages totaling 1604 lines in this issue.
Topics of the day:
1. Object Package Explorer Management? (6)
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Date: Thu, 30 Jul 2020 15:00:56 -0400
From: "Mahdi, Fatima" <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Object Package Explorer Management?
External Email - Exercise Caution
Hello, fellow TMSers!
With the number of our packages ever increasing and the names of the packages mostly unintelligible, I am wondering what rules and procedures other institutions have put in place about object package naming, how and when to delete/retire old packages, and/or the creation and management of shared and public folders.
Thanks muchly,
Fatima
--
Fatima Mahdi
Collections Information Specialist/TMS
Virginia Museum of Fine Arts
200 N. Arthur Ashe Boulevard
Richmond, VA 23220-4007
T 804.340.1443
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Date: Thu, 30 Jul 2020 19:34:16 +0000
From: "Munro, Jeremy T." <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Re: Object Package Explorer Management?
One thing I do to cut down on Public Package Bloat is secretly move object packages to the user who made them, especially if I know the purpose has already been served. No one has gotten mad at me...yet 🙂
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Date: Thu, 30 Jul 2020 20:42:49 +0000
From: Christine Droll <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Re: Object Package Explorer Management?
External Email - Exercise Caution
Tell me how you do this?! I have sysadmin rights for TMS—does this mean I have access to all user packages?
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Date: Thu, 30 Jul 2020 20:44:53 +0000
From: "Munro, Jeremy T." <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Re: Object Package Explorer Management?
Yea! In the upper right corner there's a drop down that has all the users, if you select a user you can see Object Packages as if you were them and you can just move the packages to their personal folder like normal, it rules I love keeping public clean
________________________________
Date: Thu, 30 Jul 2020 20:51:58 +0000
From: Christine Droll <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Re: Object Package Explorer Management?
External Email - Exercise Caution
Oh joy supreme! You have made my day so happy, happy, happy!!!
Many thanks!
Christine
Christine Droll
Registrar, Database & Collections
The Nelson-Atkins Museum of Art
4525 Oak Street
Kansas City, MO 64111
T: 816-751-1333 | F: 816-561-1011
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Date: Thu, 30 Jul 2020 17:12:01 -0400
From: Chad Petrovay <[log in to unmask]<mailto:[log in to unmask]>>
Subject: Re: Object Package Explorer Management?
External Email - Exercise Caution
In the past, I have created an account for "Archived" and have locked and moved packages to this user. This kept the packages in the system but removed them from the interface.
End of TMSUSERS Digest - 29 Jul 2020 to 30 Jul 2020 (#2020-80)
**************************************************************
--
Frances Lloyd-Baynes | Head of Collections Information Management
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