Hi all-

The Smart recently converted to TMS from a Filemaker database, and as we are cleaning up constituent records we have many questions on the correct way to enter them.  We are looking at our records for spouses currently, and wondering how everyone else is recording this information.  Do you just have individual records that are linked as spouses, or do you also have a parent record for both spouses?

Thanks in advance,

Angie

Angela Steinmetz
Registrar for Loans and Exhibitions
Smart Museum of Art
University of Chicago
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-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Aylsworth, David
Sent: Thursday, October 16, 2008 9:21 AM
To: [log in to unmask]
Subject: Re: Constituent Type for Artist Collectives

Aha!  So we can!  The things I can learn if I pay enough attention!!

Thanks.
David

-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Moxley, Jeri
Sent: Sunday, October 12, 2008 4:02 PM
To: [log in to unmask]
Subject: Re: Constituent Type for Artist Collectives

Hi David,

Constituent-Constituent relationships can be seen in the Constituents
module Hierarchy display - set-up is the same as that for Object-Object
relationships.

Jeri

-----Original Message-----
From: The Museum System (TMS) Users
[mailto:[log in to unmask]]On Behalf Of Aylsworth, David
Sent: Saturday, October 11, 2008 8:58 AM
To: [log in to unmask]
Subject: Re: Constituent Type for Artist Collectives


Hi Noel,

Normally we do have separate constituent records for each of the people
in a collective, as well as a record for the collective.  We can play
around with which are displayed or not, but having all of them linked
allows for greatest searchability, we think.

For instance, we have records for Gilbert Proesch, and George Passmore,
as well as for Gilbert & George.  On each of their constituent records,
we have the appropriate other name as an alternate name which seems to
work up to a point when using the FIND CONSTITUENT search, since that
searches alternate names as well.

Can we add constituents as a "related" constituent on another
constituent record?  I didn't think that you could with 9.35.  We'd like
to be able to do this, though.  Is it something you can do?

David Aylsworth
Museum of Fine Arts, Houston

________________________________

From: The Museum System (TMS) Users on behalf of Noel Valentin
Sent: Fri 10/10/2008 2:45 PM
To: [log in to unmask]
Subject: Constituent Type for Artist Collectives



Dear TMS users,



I am curious to know what Constituent Type you assign for artist
collectives (e.g. Guerilla Girls, Los Carpinteros [from Cuba], etc.).
If you also create separate Individual constituent entries for the
members of the artist collective, what type of Relationship (using TMS'
Relationship feature) do you use between the individual constituent and
the artist collective constituent entry.  Parent-child relationship?



Your feedback is greatly appreciated.



Noel Valentin

Registrar

EL MUSEO DEL BARRIO

1230 Fifth Avenue

New York, NY  10029

Tel:  (212) 660 - 7120

Fax: (212) 831 7927

Email: [log in to unmask]