Hi!
I delete User accounts on termination of employment. This applies to permanent staff, contractors, and volunteers. As soon as I have an exit date, I schedule a deletion for the end of that day.
I disable accounts after 90 days of a user not logging into TMS.
Natalie
Registrar
National Air and Space Museum
Smithsonian Institution
Independence Avenue at Sixth Street, SW
MRC 310 PO Box 37012
Washington, DC 20013-7012
Tel: 202-633-2384
Fax: 202-786-2113
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On Jan 19, 2022, at 3:15 PM, Chad Petrovay <[log in to unmask]> wrote:
External Email - Exercise Caution
As a rule, I never delete users from TMS. A former intern or fellow may return as a full-time employee, so it's useful to be able to give them access to their existing saved queries and packages. So I only disable their accounts in TMS.
Since there is rarely overlap between a departing and incoming employee, I find that it is beneficial to retain the disabled account to ensure the new employee has all the permissions and resource access of the outgoing employee.
On Wed, Jan 19, 2022 at 3:03 PM Grace Pamperien <[log in to unmask]<mailto:[log in to unmask]>> wrote:
External Email - Exercise Caution
Hi all,
I am interested in other institutions’ policies and processes for retaining, deleting, and/or disabling TMS user accounts for former employees. Are there recommended steps to take prior to deleting an account? Is disabling an account useful?
Thank you,
Grace
Grace Pamperien
Collections Information Coordinator
Pronouns: she/her/hers
479.657.2324 (direct)
CrystalBridges.org<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcrystalbridges.org%2F&data=04%7C01%7CRjedkin-Leen%40si.edu%7Ccfca9e1647f6434c488f08d9db886c7f%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637782201255417154%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=omAWKPYNjVPlxc0Be47qKfbv9qzlS5xkOtsRWsw1rrU%3D&reserved=0> theMomentary.org<https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fthemomentary.org%2F&data=04%7C01%7CRjedkin-Leen%40si.edu%7Ccfca9e1647f6434c488f08d9db886c7f%7C989b5e2a14e44efe93b78cdd5fc5d11c%7C0%7C0%7C637782201255417154%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=gkDiik7aydZ%2FPHdI0tYd9MmdXV5lJjbCAS5z5e6w%2FoA%3D&reserved=0>
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