At 09:29 AM 7/16/2002 -0400, you wrote: >When we began the TMS installation, we formed a TMS project group made up >of the Registrar office staff, the curatorial staff and a few other staff >with major TMS involvement. > >Before data entry began, this group met weekly for a long time to discuss >exactly what information would be put into a field and how the field would >be formatted. > >We did this for the object module and most of the constituent module. > >Whenever a drop-down menu can be used, the project group negotiated what >choices would be in the menu and when they would be used. This is >especially critical for the classification selections and the roles selections. > >The project group also decided to follow the Getty ULAN naming convention >for all constituents. > >Finally, we drew up general guidelines for formatting data in the fields >and trained the keypunchers to follow the guidelines. > >Two important changes we made in TMS was to take away object and >constituent record deletion capability for all users except the System >Administrator. This eliminates the inevitable tragedy of a user deleting >important records that cannot be replaced. > >A full-time staff technician/ system administrator is essential for TMS. > >I hope this is helpful, David Parsell, Yale Art Gallery > > > > At 09:40 AM 7/16/2002 -0300, Anne Marr ( wrote: >>"urn:schemas-microsoft-com:office:office" xmlns:w = >>"urn:schemas-microsoft-com:office:word"> >>I don't know what happened to the rest of my message, I must have hit >>send before I was finished. I mean all of those Linda. I have been >>attempting to produce an institutional data-entry manual, and I'm sure >>there must be a lot of you out there with much more experience than I >>have, who could share their experiences. For instance do you have your >>own classification system or do you use Chenhall (sp?) or something >>else? Really, any advice would be welcome, even to know what pitfalls to >>avoid would be a help. >> >>As far as the technical and administrative end of things are concerned, I >>admit I am out of my technological depth. We have a casual IT person who >>looks after that at the moment but I feel that the museum really needs a >>dedicated IT position. >> >>Anne >>-----Original Message----- >>From: Linda Pulliam [mailto:[log in to unmask]] >>Sent: 15 July 2002 5:16 PM >>To: [log in to unmask] >>Subject: Re: Policies & Procedures >> >>Ann, >> >>Do you mean data entry standards, (capitalization, punctuation, etc.), >>field use standards, or process standards? >> >>Linda Pulliam >>Manager of Collections Information >>Museum of Fine Arts, Boston >> >>-----Original Message----- >>From: Anne Marr ( [mailto:[log in to unmask]] >>Sent: Monday, July 15, 2002 4:15 PM >>To: [log in to unmask] >>Subject: Re: Policies & Procedures >> >>I'd like to introduce myself as a new user to the group. My name is Anne >>Marr and I am the Registrar at the New Brunswick Museum in Saint John, >>New Brunswick, Canada. We have been using TMS for over a year now but we >>are still wrestling with problems with our data, not, I hasten to add, >>Gallery Systems' fault, but rather with the original data that was >>converted from CHIN (Canadian Heritage Information Network). Just trying >>to get my head around the idea of relational versus flat-file databases >>is big deal to me! I would, like Jack, be interested in the experiences >>of others so that I don't feel that I'm reinventing the wheel trying to >>develop standards and . >> >>Regards >> >>Anne Marr >>-----Original Message----- >>From: Jack Edwards [mailto:[log in to unmask]] >>Sent: 28 June 2002 1:04 PM >>To: [log in to unmask] >>Subject: Policies & Procedures >>Alberta Community Development is a new user to TMS. We are looking for >>documentation, policies, procedures, best practices, etc related to the >>implementation of TMS. Any information that is available would be >>appreciated. >> >>Regards >>Jack Edwards >> I will be out of the office the week of 8 July on vacation. I will be out of the office the week of 15 July on business. Please leave a voice mail message at the number listed below. I will not be checking email. Thank you. L.Lynne Addison Associate Registrar Yale University Art Gallery Tel: (203) 432-0604 Fax: (203) 432-7159 L.Lynne Addison Associate Registrar Yale University Art Gallery Tel: (203) 432-0604 Fax: (203) 432-7159