At 09:45 AM 7/16/2002 -0400, you wrote:
>This is an issue I've also been working on and am curious to
>know what other TMS using institutions are doing.
>
>I have produced a TMS data entry manual which is part
>instructional guide to doing the actual data entry in TMS,
>and part style guide.  As I work on this one manual it is
>becoming clear that we might benefit from a data entry
>manual (an extract from the TMS User's Manual) and a style
>guide (Data content and formats) as separate references.
>Are any other of you heading in this direction?
>
>Also, I am curious to know what sorts of data entry other
>institutions are allowing outside of the Registrar's or
>Collections Management office.  At the Freer/Sackler we
>have, in the past two years, begun to allow our curators to
>do their own data entry to the Curatorial Remarks,
>Description, Label Copy, Bibliography, Published References,
>Provenance, Title and Multi-Text entry fields.  The curator
>has a data entry training session with me and I give them a
>one-page style reference and the appropriate security
>rights.  Their rights allow them to Add new entries, but not
>edit or delete previous entries which are part of the
>objects record of scholarship even when they disagree with
>the content.   Thus far, this has been a successful
>development and the curators seem pleased to have direct
>access and some power over the data content of their
>objects.  Although one problem has been achieving
>parallelism in the data where there are format and content
>differences practiced by various specialists.
>
>A further problem we have encountered is the difference
>between our in-house, TMS data content/style and a style
>that is effective and appropriate for public access/delivery
>to the web.  For the purposes of the TMS record we aim to
>capture specialist data for the asian art initiated user
>(primarily our staff, docents and visiting researchers).
>But as we work toward putting collections data on the web
>via both an in-house developed web site and eMuseum we have
>found that the content must be reformatted for the asian art
>novice or visiting public.  Has anyone else dealt with this
>issue of turning, what have historically been, collections
>managements research and inventory systems into something
>accessible and meaningful to the "general public?"
>
>David
>
> >>> [log in to unmask] 07/16/02 08:39AM >>>
>I am working hard on a data-entry manual for our
>institution too. I also
>needsome one with more experience.
>The fact is that we have different small museums (in fact
>all are small)
>in the Netherlands Antilles. The Manual I am working on is
>for the new
>user to implement the TMS fast, without having to be going
>through the
>Big GS Manual.
>
>Regards,
>
>Lida Pandt
>
>-----Original Message-----
>From: The Museum System (TMS) Users
>[mailto:[log in to unmask]] On
>Behalf Of Anne Marr (
>Sent: dinsdag 16 juli 2002 8:41
>To: [log in to unmask]
>Subject: Re: Policies & Procedures
>
>I don't know what happened to the rest of my message, I
>must have hit
>send before I was finished.  I mean all of those Linda.  I
>have been
>attempting to produce an institutional data-entry manual,
>and I'm sure
>there must be a lot of you out there with much more
>experience than I
>have, who could share their experiences.  For instance do
>you have your
>own classification system or do you use Chenhall (sp?) or
>something
>else?  Really, any advice would be welcome, even to know
>what pitfalls
>to avoid would be a help.
>
>As far as the technical and administrative end of things
>are concerned,
>I admit I am out of my technological depth.  We have a
>casual IT person
>who looks after that at the moment but I feel that the
>museum really
>needs a dedicated IT position.
>
>Anne
>-----Original Message-----
>From: Linda Pulliam [mailto:[log in to unmask]]
>Sent: 15 July 2002 5:16 PM
>To: [log in to unmask]
>Subject: Re: Policies & Procedures
>Ann,
>
>Do you mean data entry standards, (capitalization,
>punctuation, etc.),
>field use standards, or process standards?
>
>Linda Pulliam
>Manager of Collections Information
>Museum of Fine Arts, Boston
>
>-----Original Message-----
>From: Anne Marr ( [mailto:[log in to unmask]]
>Sent: Monday, July 15, 2002 4:15 PM
>To: [log in to unmask]
>Subject: Re: Policies & Procedures
>I'd like to introduce myself as a new user to the group.
>My name is
>Anne Marr and I am the Registrar at the New Brunswick
>Museum in Saint
>John, New Brunswick, Canada.  We have been using TMS for
>over a year now
>but we are still wrestling with problems with our data,
>not, I hasten to
>add, Gallery Systems' fault, but rather with the original
>data that was
>converted from CHIN (Canadian Heritage Information
>Network).  Just
>trying to get my head around the idea of relational versus
>flat-file
>databases is big deal to me!  I would, like Jack, be
>interested in the
>experiences of others so that I don't feel that I'm
>reinventing the
>wheel trying to develop standards and .
>
>Regards
>
>Anne Marr
>-----Original Message-----
>From: Jack Edwards [mailto:[log in to unmask]]
>Sent: 28 June 2002 1:04 PM
>To: [log in to unmask]
>Subject: Policies & Procedures
>Alberta Community Development is a new user to TMS.  We are
>looking for
>documentation, policies, procedures, best practices, etc
>related to the
>implementation of TMS.  Any information that is available
>would be
>appreciated.
>
>Regards
>Jack Edwards
I will be out of the office the week of 8 July on vacation.
I will be out of the office the week of 15 July on business.
Please leave a voice mail message at the number listed below.
I will not be checking email.
Thank you.
 
L.Lynne Addison
Associate Registrar
Yale University Art Gallery
Tel:   (203) 432-0604
Fax: (203) 432-7159
L.Lynne Addison
Associate Registrar
Yale University Art Gallery
Tel:   (203) 432-0604
Fax: (203) 432-7159