At 10:12 AM 7/17/2002 -0400, you wrote: >Amy, > >Thanks very much for your comments. I'd be interested in >seeing your documentation on this issue and think that GS >hosted data style/content trading webpage would be a great >idea. > >It does seem like we are headed in the same direction with >our data entry references and, as you mentioned, achieving >parallelism between the curators and other specialists is a >particular challenge. Toward that end, we have an >administration appointed representative from the curatorial >staff to consult and comment on TMS and public access data >content issues, so we have a liason between myself and the >curators. The process here until recently was that >Collections Management staff performed all data entry in a >somewhat cumbersome exchange of printed reports (cataloging >worksheets) where curatorial edits were entered only by our >dept. Winning our curators over to cataloguing directly into >TMS has been a long process, but well worth the time needed >to cultivate their participation. > >One of our major style/content concerns, as museum(s) of >predominately Asian art, is that TMS support foreign >language characters - Chinese, Japanese, Korean, Arabic, >etc. Are any other of you also dealing with this issue? Up >to now we have only experimented with scanning cataloguing >sheets that contain foreign language character and attaching >those documents as images to the object records. > >David > > >>> [log in to unmask] 07/16/02 06:26PM >>> > >>> dave.pearce.... >snip< >I have produced a TMS data entry manual which is part >instructional guide to doing the actual data entry in TMS, >and part style guide. As I work on this one manual it is >becoming clear that we might benefit from a data entry >manual (an extract from the TMS User's Manual) and a style >guide (Data content and formats) as separate references. >Are any other of you heading in this direction? > >>>> > > It sounds from these posts, that a lot of us are doing >similar things. I wonder if Gallery Systems would be >interested in creating a place on their web site for TMS >users to post and access the various in-house documentation >many of us are creating? Jay? > >Parallelism in data entry between specialists: This is >challenging. Especially, if there's no mandate from the >top. One thing that has helped especially in the area of >provenance is the manadate from the Association of American >Art Museums to make this information more available to the >public especially where there are gaps in provenance during >the Nazi era. > >In this area, we started by gaining consensous between the >departments that were ready to field the information which >were, paintings and sculpture. Those discussions included a >representative from manuscripts who were not ready, the >special projects assistant to the Associate Director for >Curatorial Affairs, a data entry operator and a staff >assistant who actually do a lot of the data entry. It was >interesting to see the specialist's realize that what they >thought was so clear and easy to understand was not >necessarily so to those outside their area of expertise. > >Amy Noel >The J. Paul Getty Museum I will be out of the office the week of 8 July on vacation. I will be out of the office the week of 15 July on business. Please leave a voice mail message at the number listed below. I will not be checking email. Thank you. L.Lynne Addison Associate Registrar Yale University Art Gallery Tel: (203) 432-0604 Fax: (203) 432-7159 L.Lynne Addison Associate Registrar Yale University Art Gallery Tel: (203) 432-0604 Fax: (203) 432-7159