At 03:44 PM 7/18/2002 -0400, you wrote: >Renee (and all), > >At about the time we installed TMS our photo studio made >the change from film to all digital image capture with >high-end digital cameras and a variety of scanners for film, >slide, med. format transparency, etc. And this is what we >have done: > >The original digital files created by the camera (.HDR >files, Mac) are burned onto a CD and then the CD is given >what I call a volume number. Each CD is numbered 5000, >5001, 5002 and so on. > >Then the HDR files are post-produced into a high resolution >.TIF file and are burned onto the same CD with the volume >number and sequential number as the image file name. For >example, CD# 5000 would contain the images 5000_01.tif thru >5000_12.tif. NB: We had considered giving the image file a >filename that was more like the object's number, but found >that this would be a problem when, as it often happens in >our collections, we were faced with objects which have >components or multiple views and details. Our system of >assigning a CD volume root and _01, _02, _03 image filename >allowed to have a unique filename for each image. > >Then a contact sheet liner insert for the CD case is >created that has a small thumbnail of the image with its >image file name and the object's accession number(s). At >this point, no metadata table is created that links the >filename to the object number. That occurs at the time the >images are loaded into TMS. > >The photo department's assistant then loads all of the >images onto the TMS server, creates the Media Object in the >Media module, and links the image to object record. Once >the CD has been transferred to the media module and linked >to the object record, the CD is sent to our Rights and >Reproductions Coordinator who keeps all the CD's as part of >her photographic holdings. More and more our photo requests >have been for high res digital files and we distribute these >to requesters on a CD we burn ourselves or deliver via our >login and password protected FTP site. Increasingly, we >have in-house requests from our exhibitions and publications >designers who want high-res images for their design work. >Since you can't "download" an image from TMS, we have found >that eMuseum is a great way to give our designers access to >high-res files. > >Checks for accuracy (correct object number, correct image >file name, image orientation, etc.) are conducted throughout >this process and the final check is made at the time the >image is linked to an object record. > >Dave > >David Pearce >Assistant Registrar for Collections Information (Data Base >Administrator) >Freer Gallery of Art and Arthur M. Sackler Gallery, >Smithsonian Institution >(202) 357-4880 ext 228 >(202) 633-9770 fax >[log in to unmask] > > >>> [log in to unmask] 07/18/02 03:05PM >>> >Hello Everyone, > >I am interested to learn how institutions handle naming >there media files >and the preservation of the media files. We have been >discussing >establishing a file naming protocol for all media (digital, >scans, slides, >b&w, audio, etc.) and our scans and digital files would be >burned onto CDs. >Additionally, how do people access / use these media files >in your >institution? > >Renee Bomgardner >Registrar >Barnes Foundation >300 N. Latch's Lane >Merion, PA 19066 >610-667-0290 ext.1045 >[log in to unmask] I will be out of the office the week of 8 July on vacation. I will be out of the office the week of 15 July on business. Please leave a voice mail message at the number listed below. I will not be checking email. Thank you. L.Lynne Addison Associate Registrar Yale University Art Gallery Tel: (203) 432-0604 Fax: (203) 432-7159 L.Lynne Addison Associate Registrar Yale University Art Gallery Tel: (203) 432-0604 Fax: (203) 432-7159