At 03:44 PM 7/18/2002 -0400, you wrote:
>Renee (and all),
>
>At about the time we installed TMS our photo studio made
>the change from film to all digital image capture with
>high-end digital cameras and a variety of scanners for film,
>slide, med. format transparency, etc.  And this is what we
>have done:
>
>The original digital files created by the camera (.HDR
>files, Mac) are burned onto a CD and then the CD is given
>what I call a volume number.  Each CD is numbered 5000,
>5001, 5002 and so on.
>
>Then the HDR files are post-produced into a high resolution
>.TIF file and are burned onto the same CD with the volume
>number and sequential number as the image file name.  For
>example, CD# 5000 would contain the images 5000_01.tif thru
>5000_12.tif.  NB:  We had considered giving the image file a
>filename that was more like the object's number, but found
>that this would be a problem when, as it often happens in
>our collections, we were faced with objects which have
>components or multiple views and details. Our system of
>assigning a CD volume root and _01, _02, _03 image filename
>allowed to have a unique filename for each image.
>
>Then a contact sheet liner insert for the CD case is
>created that has a small thumbnail of the image with its
>image file name and the object's accession number(s).  At
>this point, no metadata table is created that links the
>filename to the object number.  That occurs at the time the
>images are loaded into TMS.
>
>The photo department's assistant then loads all of the
>images onto the TMS server, creates the Media Object in the
>Media module, and links the image to object record.  Once
>the CD has been transferred to the media module and linked
>to the object record, the CD is sent to our Rights and
>Reproductions Coordinator who keeps all the CD's as part of
>her photographic holdings.  More and more our photo requests
>have been for high res digital files and we distribute these
>to requesters on a CD we burn ourselves or deliver via our
>login and password protected FTP site.  Increasingly, we
>have in-house requests from our exhibitions and publications
>designers who want high-res images for their design work.
>Since you can't "download" an image from TMS, we have found
>that eMuseum is a great way to give our designers access to
>high-res files.
>
>Checks for accuracy (correct object number, correct image
>file name, image orientation, etc.) are conducted throughout
>this process and the final check is made at the time the
>image is linked to an object record.
>
>Dave
>
>David Pearce
>Assistant Registrar for Collections Information (Data Base
>Administrator)
>Freer Gallery of Art and Arthur M. Sackler Gallery,
>Smithsonian Institution
>(202) 357-4880 ext 228
>(202) 633-9770 fax
>[log in to unmask]
>
> >>> [log in to unmask] 07/18/02 03:05PM >>>
>Hello Everyone,
>
>I am interested to learn how institutions handle naming
>there media files
>and the preservation of the media files.  We have been
>discussing
>establishing a file naming protocol for all media (digital,
>scans, slides,
>b&w, audio, etc.) and our scans and digital files would be
>burned onto CDs.
>Additionally, how do people access / use these media files
>in your
>institution?
>
>Renee Bomgardner
>Registrar
>Barnes Foundation
>300 N. Latch's Lane
>Merion, PA 19066
>610-667-0290 ext.1045
>[log in to unmask]
I will be out of the office the week of 8 July on vacation.
I will be out of the office the week of 15 July on business.
Please leave a voice mail message at the number listed below.
I will not be checking email.
Thank you.
 
L.Lynne Addison
Associate Registrar
Yale University Art Gallery
Tel:   (203) 432-0604
Fax: (203) 432-7159
L.Lynne Addison
Associate Registrar
Yale University Art Gallery
Tel:   (203) 432-0604
Fax: (203) 432-7159