Dear Renee, We have dealt with disclosure of current location and other confidential information by delivering TMS information to the majority of internal staff via a customised version of eMuseum. Only collection management departments (Registrars, Art Handlers etc) have direct access to TMS. We record a censored version of the location name in the location authority record, e.g. photographic studio location will be very precisely described in the fields "Site", "Room" etc, but will be described simply as "In Photographic" in "Description" field. In addition we record a security rating for the location. In the case of public locations the censored name is the same as the uncensored one. Our customisation of eMuseum recognises which network group a user belongs to, e.g. Education, Information Desk, Registrars, checks whether this group has certain network rights, and according to the answer, allows or does not allow the eMuseum user to view the uncensored location name, or to search for locations with a non-public security rating. You might be able to take advantage of the fact that the only location field displayed in Label Copy mode in TMS is "Description" field, and this could perhaps provide a way of delivering a censored version of current locations to staff who do not have access to the uncensored version displayed in Data Entry mode. Or you could experiment with User Defined Forms if you are using a version of TMS that provides this facility. Gillian -----Original Message----- From: Renee Bomgardner [mailto:[log in to unmask]] Sent: 11 December 2002 21:21 To: [log in to unmask] Subject: TMS use by the Education Department Dear TMS Users, Our institution is beginning to think about the ways in which the Education Department will be using TMS and I am glad that they want to use TMS. One concern I have is in dealing with an objects' location. I know that I can delete the field for them through their security level but there might be cases where they need to know the location of an object, for instance in designing a tour. I would be interested to know how other Education Departments are using TMS and how you have dealt with the location issue. Thanks, Renee Renee Bomgardner Registrar Barnes Foundation 300 N. Latch's Lane Merion, PA 19066 610-667-0290 ext.1045 [log in to unmask] ========================================================== Madame de Pompadour Images of a Mistress 16 October 2002 - 12 January 2003 For information and tickets: http://www.nationalgallery.org.uk/exhibitions/pompadour/default.htm