We follow the same exact procedure. I refrain from adding any extra locations to the authority because of the inability to fully delete them later. Jeffrey Smith Database Administrator Smithsonian Institution PO Box 37012 National Museum of African Art Room 1110, MRC 708 Washington, DC 20013-7012 [log in to unmask] phone 202-35-74600 ext. 242 fax 202-357-4879 >>> [log in to unmask] 03/20/03 02:32PM >>> Hi all, I was curious as to how everyone is handling locations for objects which are currently out on loan. We have 7 objects out on loan to LACMA right now and when an object goes out we update its current location to "On Loan" and that is a site in the loc hierarchy. Most of our users can't see location because its a security controlled field available only to registrars, curators and conservation. So we have a Status Flag that indicates that the object is out. Is anyone doing anything differently? I was considering adding sub sites to the "On Loan" site that indicate the actual location of the object in the location authority. For example On Loan The Metropolitan Museum of Art, NY The Los Angeles County Museum of Art, LA and so on. Dave