Dave, The Postal Museum has a location site called "at borrowing institution". Location fields have restricted access as well. We also have a status flag that indicates that the object is on exhibit (offsite venue/loan). So basically we are handling this in the same manner, but with different terminology. Patricia Patricia A. Raynor Museum Specialist National Postal Museum Smithsonian Institution Washington, DC 20560-0570 202-633-9376 202-786-2767 (fax) Temporary mailing address: National Postal Museum Smithsonian Institution 2 Massachusetts Avenue, NE Post Office Box 75039 Washington, DC 20002 >>> [log in to unmask] 03/20/03 02:32PM >>> Hi all, I was curious as to how everyone is handling locations for objects which are currently out on loan. We have 7 objects out on loan to LACMA right now and when an object goes out we update its current location to "On Loan" and that is a site in the loc hierarchy. Most of our users can't see location because its a security controlled field available only to registrars, curators and conservation. So we have a Status Flag that indicates that the object is out. Is anyone doing anything differently? I was considering adding sub sites to the "On Loan" site that indicate the actual location of the object in the location authority. For example On Loan The Metropolitan Museum of Art, NY The Los Angeles County Museum of Art, LA and so on. Dave