Hi Dave, At the Smithsonian American Art Museum the Location Authority has values for Tour and Loan. The specific places are entered in Remarks. It is useful for the Registrar to be able to see where it is on the location card and the remarks field being free text doesn't require a new sub-location for every conceivable place an object might go to. Mary Ellen Guerra Collection Database Administrator Smithsonian American Art Museum >>> [log in to unmask] 03/20/03 02:32PM >>> Hi all, I was curious as to how everyone is handling locations for objects which are currently out on loan. We have 7 objects out on loan to LACMA right now and when an object goes out we update its current location to "On Loan" and that is a site in the loc hierarchy. Most of our users can't see location because its a security controlled field available only to registrars, curators and conservation. So we have a Status Flag that indicates that the object is out. Is anyone doing anything differently? I was considering adding sub sites to the "On Loan" site that indicate the actual location of the object in the location authority. For example On Loan The Metropolitan Museum of Art, NY The Los Angeles County Museum of Art, LA and so on. Dave