Her at the BMA we also have a site called "OUt of BMA" and subsites within that: "Deaccessioned", "Loan Out". Stephanie Leverock Records Manager/Collections Review Coordinator Brooklyn Museum of Art 200 Eastern Parkway Brooklyn, N.Y. 11238 Tel: 718-501-6483/Fax: 718-501-6135 > We have a site named: Not MFA. > > Under this there are sub-sites: > Deaccessioned > On Annual Loan > On Loan > Returned to Lender > > For the sub-site "On Annual Loan" we have sub-locations (Unit type) for > the various institutions that we lend to long-term. We do not do the > same for the "On Loan" sub-site as they are too numerous. This > information can be seen by going to the linked loan record. > > All of our storage and Not MFA sub-sites end in "S" for storage. > Exhibition areas end in "E." Each night a routine is run that clicks the > On View button on or off depending if an object is stored in an E or S > location. That way people who cannot see our locations can determine if > an object is on view or not. > > Linda Pulliam > Manager of Collections Information > Museum of Fine Arts, Boston > > > -----Original Message----- > From: Dave Pearce [mailto:[log in to unmask]] > Sent: Thursday, March 20, 2003 2:32 PM > To: [log in to unmask] > Subject: Objects out on loan > > > Hi all, > > I was curious as to how everyone is handling locations for objects which > are currently out on loan. We have 7 objects out on loan to LACMA right > now and when an object goes out we update its current location to "On > Loan" and that is a site in the loc hierarchy. Most of our users can't > see location because its a security controlled field available only to > registrars, curators and conservation. So we have a Status Flag that > indicates that the object is out. Is anyone doing anything differently? > I was considering adding sub sites to the "On Loan" site that indicate > the actual location of the object in the location authority. > > For example > On Loan > The Metropolitan Museum of Art, NY > The Los Angeles County Museum of Art, LA > and so on. > > Dave