At the Getty, we have several media collections. TMS media records exist for all physical and digital media in the Museum's Photo Services department and the circulation of those materials are tracked using the circulation aspect of the TMS Media module. All materials are assumed to be in Photo Services file room filed by department and accession number. As the materials tend to move around on the shelves from time to time, we don't find it useful to track any more in depth location information (like shelf or compactor row #) in TMS than the media is in Photo Services or checked out to someone for a purpose. As we began to create media records to represent the slides in our Museum's Slide Library, we decided to use attributes and created a location hierarchy for media to account for several possible slide room locations, again we don't record a more specific location because as new slides are added or old ones retired, specific locations change. For slide collections we also use attributes to record orientation and then use that value to print our Getty logo on the slide lable as an orientation marker. We put descriptive information like "post con. overall" or "3/4 view open" in the Public Caption field, primarily because it shows on the media tabs in other modules. Cheers, Amy Noel J. Paul Getty Museum >>> Ella Rothgangel <[log in to unmask]> 04/09/03 06:42AM >>> For physical media objects such as slides or transparencies, we put the physical location in the public caption field, primarily because it then shows on the media tab in the objects module. Ella Rothgangel Collections Database Administrator Saint Louis Art Museum [log in to unmask] -----Original Message----- From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Jeffrey Smith Sent: Wednesday, April 09, 2003 8:23 AM To: [log in to unmask] Subject: Re: Location for Physical Media in the Media Module You might think about using the repeating text field, and making the text type "Location." That way, you could record a location history for the media object. Just a thought! Jeffrey Smith Database Administrator Smithsonian Institution PO Box 37012 National Museum of African Art Room 1110, MRC 708 Washington, DC 20013-7012 [log in to unmask] phone 202-35-74600 ext. 242 fax 202-357-4879 >>> [log in to unmask] 04/08/03 04:19PM >>> Hello Users, We are going to begin tracking our slides, transparencies, and black and white photographs in the Media Module. Since these are physical media objects the screens "File Info Card" and "Archival Storage" do not appear and "Archival Storage" is where the physical location of the back-up digital image resides. I was going to modify the this screen for the physical images but TMS does not provide them. So, where are people recording the physical locations for this type of media? Thanks for your help and ideas Renee Renee Bomgardner Registrar Barnes Foundation 300 N. Latch's Lane Merion, PA 19066 610-667-0290 ext.1045 [log in to unmask]