I would propose not to use the Exhibition History and Bibliography fields in the object record, (I've shut them off entirely to users including myself as the administrator) but use the modules instead. The object record fields are simply text, and would be less powerful for precise searching, and your data would probably be less uniform and complete. just my opinion. a .................................................................. .................................................................. the warhol: Allison A. Smith Collection Manager / Database Administrator 117 Sandusky Street Pittsburgh, PA 15212 T 412.237.8345 F 412.237.8340 E [log in to unmask] <mailto:[log in to unmask]> W www.warhol.org <http://www.warhol.org> W www.warholstore.com <http://www.warholstore.com> The Andy Warhol Museum One of the four Carnegie Museums of Pittsburgh .................................................................. .................................................................. -----Original Message----- From: Scott Nacke [mailto:[log in to unmask]] Sent: Wednesday, June 04, 2003 12:00 PM To: [log in to unmask] Subject: Exhibition history Hello, I have a question about how others may be documenting exhibition history and bibliographic data using TMS. It appears there are two ways to enter this information and here at SAM both ways have been used in the past. Here's the issue: In the Documentation tab of the Object record, there is a text field called "Exhibition History". Here past exhibitions are cited for that object. Then in the Related tab of the Object record, Exhibitions that were entered in the Exhibition module are listed. These two fields are not combined. Therefore, one must look in both places if one wants a complete picture of the exhibition history. Ditto for Bibliography. Gallery Systems says: 1. Exhibition history Note: this is not an active field; any relevant information should be entered in the "exhibitions module." Any information contained in the field is "legacy data" and must be entered into its correct field. This information can be accessed by selecting "Exhibitions" from the "Related" pull-down at the very top of the computer's monitor. Additionally, This information can be exacted through the object worksheet and other specialized reports. It Says basically the same thing for Bibliography data. I am curious to know how others are using these fields to create accessible data for the exhibition history of an object in the collection. Scott Nacke Assistant Registrar/Image Rights Manager Seattle Art Museum 100 University Street PO Box 22000 Seattle, Washington 98122-9700 206.654.3130 Direct 206.654.3135 Fax [log in to unmask]