Hi Susan - We are not using Virtual Objects, so I don't have any advice on how you could use this feature. BUT, we do catalog drawings (and other things) with images on both sides, and also possess books that reference many items in our collection. This is how I do it. For the drawings, each side gets it's own object record, since each side may have different subject matter, mediums, conservation issues, exhibition history, etc. This is how I number each record for the single item. 2004.1.1 Recto 2004.1.1 Verso In regards to Object Level/Object Count on the Other tab, the first record (2004.1.1 Recto), Object Level is set to "Item" and the Object Count = 1. I also have a user defined field on this tab called "Audit" which can be set to either "yes" or "no". For this item record, Audit = Yes. In regards to Object Level/Object Count for the second record (2004.1.1 Verso), Object Level is set to "Item Part" and the Object Count = 1. The "Audit" field is set to "No". In regards to the book (assuming that it is a non-accessioned item), we catalog it in the Bibliography section of the database, and link objects that are referenced in it on the Citations tab. If the book itself is an accessioned collection item, I would probably catalog it as an object, and link items referenced in it on the Relations tab, and set the Relation Type to "References". Hope this helps. You can call me if I'm not being very clear. Good luck. Allison .................................................................. .................................................................. the warhol: Allison A. Smith Collection Manager / Database Administrator 117 Sandusky Street Pittsburgh, PA 15212 T 412.237.8345 F 412.237.8340 E [log in to unmask] <mailto:[log in to unmask]> W www.warhol.org <http://www.warhol.org> W www.warholstore.com <http://www.warholstore.com> The Andy Warhol Museum One of the four Carnegie Museums of Pittsburgh .................................................................. .................................................................. -----Original Message----- From: Susan Garton [mailto:[log in to unmask]] Sent: Wednesday, January 07, 2004 9:30 AM To: [log in to unmask] Subject: Use of Virtual Objects, Object Groups, Object Level and Components I am interested to know if--and how--others are using Virtual Objects. We are considering using them for objects like books that contain numerous catalogued works, or for objects that have works on both recto and verso. This has led to a renewed discussion of the use of components, object level and objects groups (created by making object-to-object links.) If anyone has advice on this issue, I would appreciate it. Thanks...and Happy 2004 to everyone! Susan Foster Garton Data Administrator Center for Electronic Research and Outreach Services National Portrait Gallery Tel: (202) 275-1842 Fax: (202) 275-1907 [log in to unmask]