Hi Everyone; I have devised a 3 part numbering system for recording and tracking renditions into TMS. If any of you have the time to review the sample list below for our object number 1982-53a,b, I would appreciate your comments before I attempt to implement this new numbering system. To ensure that all departments uniformly enter images into TMS A style guide will be created and the following three numbering components should be entered for each image: first the "OBJECT NUMBER", then "DEPARTMENT CODE" (3 letters plus a dot), and the " UNIQUE SUFFIX" (following the dot, indicates multiple renditions of a particular object). Each department should maintain its list of unique consecutive numbers. To query media renditions for an object, simply enter the object number with a *. The search result will list renditions by department along with their unique number. As an example, 15 rendition numbers for object number 1982-53a,b: OBJECT DEPT. UNIQUE NUMBER CODE SUFFIX Visual Resources 1982-53a,b TJM.1 1982-53a,b TJM.2 1982-53a,b TJM.3 Fine Arts 1982-53a,b JMF.1 1982-53a,b JMF.2 1982-53a,b JMF.3 Education 1982-53a,b JME.1 1982-53a,b JME.2 1982-53a,b JME.3 Registrar's Inventory 1982-53a,b JMI.1 1982-53a,b JMI.2 1982-53a,b JMI.3 Judaica 1982-53a,b JMJ.1 1982-53a,b JMJ.2 1982-53a,b JMJ.3 Finally, do you recommend that all images be saved into the SCREEN folder or should each department save their images in department folders on the I:drive? I am anxiously awaiting your response, Barbara Barbara Treitel Manager Visual Resources/Rights and Reproduction The Jewish Museum 1109 Fifth Avenue . New York, NY 10128 212.423.325o . [log in to unmask]