I would tend make this information part of condition/ conservation. Cheers, Amy >>> [log in to unmask] 04/26/04 12:32PM >>> Hi Ella, Although the reasons vary for why you may not want to have a work travel, what we have done is to set up a type of survey in the Conservation Module called "Travel/Handling Recommendations", with the choice "May not Travel" appearing in the drop-down box for Overall Condition. We intend to use the Remarks field to talk about why something may not travel. I think this is a good place for us, because we will always be checking the condition history of an object, before we loan it out. If the item is not fit to travel, we will see it listed as such over in the left hand side of the screen, along with the other surveys for that object. It will also be easy to do a search on all items not recommended for travel, by simply searching on the Overall Condition Field. Maybe this will work for you? Or, if anyone has a better idea, I'd be curious to know other options too. Thanks, Allison .................................................................. .................................................................. the warhol: Allison A. Smith Collection Manager / Database Administrator 117 Sandusky Street Pittsburgh, PA 15212 T 412.237.8345 F 412.237.8340 E [log in to unmask] < mailto:[log in to unmask] <mailto:[log in to unmask]> > W www.warhol.org < http://www.warhol.org <http://www.warhol.org/> > W www.warholstore.com < http://www.warholstore.com <http://www.warholstore.com/> > The Andy Warhol Museum One of the four Carnegie Museums of Pittsburgh .................................................................. .................................................................. -----Original Message----- From: Ella Rothgangel [mailto:[log in to unmask]] Sent: Monday, April 26, 2004 11:07 AM To: [log in to unmask] Subject: flagging do-not-lend works We are trying to figure out a way to flag objects as do-not-lend in TMS. We are contemplating two options - one being a status flag, and the other is renaming a check box at the top of the data entry screen that we currently do not use. Our issues with both have to do with visibility. With the status flag, we don't want to advertise this flag to all our TMS users, and I can't restrict viewing for only one flag. With the check box solution, while I do have more security options, we're concerned that they are too invisible up there. Plus there is the issue of whether or not we want to commandeer one for a new purpose - something that I want to think through before we do. How do others flag do-not-lend works? Is there another solution that I haven't thought of? Thank you, Ella Rothgangel Collections Database Administrator Saint Louis Art Museum [log in to unmask] <mailto:[log in to unmask]>