Hello Jonathan:
Here's how we handle this at the
Harn:
Both the owner and the third party lender
would have their single constituent records added.
Both constituents would then be linked
to the object record as "Object Related" Constituents.
When adding the owner in the "cross
reference information" box, his/her roll is described as "Owner".
When adding the third party lender in the
"cross reference information" box, their roll can be described as either
"Lender" or "Owner's Agent" depending on the nuances of the arrangement.
This way all parties will show up on the
constituents list displayed in the object record with their appropriate rolls,
and no need for double constituent entries.
Let me know if I can explain our system
better, or if you have any questions.
Regards,
Anita E.
Heggli Exhibits Registrar Harn Museum of Art University of
Florida SW 34th Street and Hull Road
P.O. Box 112700 Gainesville,
FL 32611 tel: (352)392-9826 ext.
133 fax: (352)-392-3892 [log in to unmask]
Hello TMS Users!
A quick query: how do others record/structure
information when borrowing an Object through a 3rd party? As it's only possible
to assign a role to a Constituent at the Object level to describe this
('agent'?) we've been creating additional Constituent records for individuals
where they perform this role, adding 'PC C/O' (Private Collector Care Of) to the
'display name'. This would lead, for example, to the creation of a constituent
record for 'Jasper Johns' and one for 'Jasper Johns PC C/O' with the latter used
where Jasper Johns is the 3rd party through whom an Object is lent anonymoulsy.
Any thoughts?!
Thanks
Jon
Tate
Millbank
London SW1P 4RG
t: +44 (0) 20 7887 8983
e: [log in to unmask]
w: www.tate.org.uk