Dear Scott, Here at the Brooklyn Museum we have several data entry format guidelines (sample attached). Presently staff in departments (with the exception of dept. heads) such as Education, Editorial, and Design do not have access to our database because with nearly 170,000 records, there are too many incomplete records and possibly inaccurate data that we can't risk the data being misused. However, as TMS is used for generating all of our acquisitions, loans, exhibitions and shipping paperwork and really becoming the central source for object information, no access has been frustrating to these staff members. I have been trying to develop a general user policy which would address how non-curatorial departments should interpret TMS data and go about getting checklists and object information directly from the curatorial departments. To this point I have been unsuccessful to get our administration to commit to a written document. I would also be interested to see samples of other institution's user policies. Thanks, Stephanie* _____________________________________________ Stephanie Leverock* Records Manager and Collections Review Coordinator* Brooklyn Museum* 200 Eastern Parkway Brooklyn, NY 11238-6052 Tel: (718) 501-6483 Fax: (718) 501-6135 Gillian Essam ( wrote: > Hi Scott, > > We are intending to develop a 'Collection Information Strategy' later > this year. It will probably cover similar ground as TMS is playing an > increasingly significant role in our collection information provision. > We are just about to develop a plan for achieving this and will be > very interested to hear how other museums have done it. > > Gillian Essam > Collection Information Manager > The National Gallery > Trafalgar Square > London WC2N 5DN > > tel: 020 7747 2543 > fax: 020 7747 2472 > email: [log in to unmask] > > > > -----Original Message----- > *From:* Scott Nacke [mailto:[log in to unmask]] > *Sent:* 28 July 2004 22:03 > *To:* [log in to unmask] > *Subject:* database use policy > > Good afternoon, > > I was wondering if any of you are developing or using such a > formal document as a database use policy as a guide for how TMS is > used within your institution. If any of you are developing or > using such a document, would you be willing to share it or > portions of it with me? > > Thanks, > > Scott Nacke > Assistant Registrar/Database Administrator > Seattle Art Museum > 100 University Street > PO Box 22000 > Seattle, Washington 98122-9700 > 206.654.3130 Direct > 206.654.3135 Fax > [log in to unmask] > > > > > ========================================================== > > > Now Open: > > Russian landscape in the age of Tolstoy > > 23 June - 12 September > > Half price tickets Wednesdays 6-9pm plus live music & bar > > http://www.nationalgallery.org.uk/exhibitions/russian_landscape/default.htm > > > > Sign up for the latest news, offers and exclusive competitions from > the National Gallery by clicking on this link > http://www.nationalgallery.org.uk/what/news/subscribe.htm >