We are at the beginning stages of a large photography project
that will involve approximately 13,000 object records. We would like to tag each object in this
group as being a high priority, middle priority, or low priority for
photography. I know that there are
several ways to do this – object packages, commandeering an unused field
in the objects module, status flags, or (my personal favorite) creating an
exhibition record for this project where several people can add comments,
notes, etc., in the case number, catalogue number, section fields.
One issue with this is the large number of objects, we have
so many records that adding flags or noting things in an exhibition record seems
a bit daunting. Also, there are groups
within this project that do not need a one-on-one look. For example, everything by a certain artist
would need this flag, everything above a certain size would need this flag,
everything from a certain exhibition would need this flag, etc. Is there a way to grab certain objects
together and flag them all at once? Is
there an excel spreadsheet/export-import trick that someone has done? Are there options that I’m not thinking
of that would make this project easier?
Any advice or suggestion would be much appreciated –
Ella
Ella Rothgangel
Collections Database Administrator
314.655.5408