Hi
Ella,
We
enter anonymous lender/donors in the Constituent module, but we enter the
censored name ('Private Collection') in DisplayName field and enter the
uncensored name in FirstName, LastName etc, and also in Culture field.
Reports use either DisplayName or Culture field depending on whether they
require the censored or uncensored name.
There
are drawbacks to doing it this way, so we hope to review this
soon:
1_It
is difficult for staff who have a legitimate need to search or enter the
uncensored name to distinguish one Private Collection from another in
the Constituent Assistant screens.
2_ We
are obliged to restrict access to Constituents, Loans and Shipping modules to
staff who are allowed to see the uncensored name - which may affect the
flow of information in the Gallery adversely in future.
Gillian Essam
Collection
Information Manager
The National
Gallery
Trafalgar Square
London WC2N 5DN
We are looking at the issue of
whether to add the names of anonymous donors into acquisition
constituents. On one hand, we
want to make the donors' names as anonymous as we can and we have some
trepidation about the anonymity of acquisition constituents. On the other hand, we don't want to
lose the ability to search for all objects given by a particular donor if all
or some of that person's donation was anonymous.
Do others include anonymous donor
names in acquisition constituents?
Thank
you,
Ella
Ella
Rothgangel
Collections Database
Administrator
Saint
Louis
Art
Museum
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314.655.5408