We use
the Constituent Module to separate the collections by using Owner as the
description for which collection it represents, which is attached to each object
in the objects module. Also, our accession number is different for each
collection, either with a prefix or different numbering systems. In the
loan module, we use a Text Entry to indicate which collection the loan is from,
thereby keeping all our loans in sequential order for report purposes. It
is very simple to query on a text entry if you want stats for each
collection. All of our exhibitions are related to a loan,
so you can tell by the text entry in the loan module or the
accession numbers in the object listing. The collections I am
using TMS for are fine art collections that have been acquired for two different
foundations and special purchase projects for the Government of Alberta, ie,
Portrait Collection, Jubilee Collection, etc.
Betty
Rothwell
Art
Collections Registrar
Alberta
Community Development
Hi all,
Wondering if some of you have some experience, insight in sharing a TMS
database for different collections within the same institution.
We are beginning to add GRI Special Collections into our TMS and are
starting to work out procedures on how to share loan and exhibition
records. I am interested in any experience or insight you all might have
on this issue.
Thanks,
Amy Noel
The J. Paul Getty Museum