Do you have a standard image size that you use with TMS? 
-Yes. All of our images in TMS are jpegs and are sized to fit within an
area of 1600x1600 pixels. The baseline was to keep the jpegs around 5mb
when uncompressed.
 
How much metadata do you include with your TMS Media records? 
-We include caption info, camera/scanner model, view info (ie: portrait,
3/4, left profile, detail inscription, etc...), remarks (which includes
project info), the file size of the archived image. 
 
Do you use the TMS media loader and/or thumbnailer? 
-No. We built our own tool several years ago.
 
Which staff is responsible for adding images to your database? 
-It is a mix of staff. The images and metadata is prepared by the Visual
Archives staff. I'm the one that actually loads the images and data in
to the database. 
 
Do you have a centralized TMS image folder, or do you have multiple
image folder paths in TMS? 
-We have one root folder for screen sized images (the 1600x1600 images)
and one root folder for the thumbnail images. Within the root folders
there are many subfolders (but there are never subfolders in
subfolders). Each subfolder contains approximately 5000 images. Having
one folder is definitely unwieldy if you have a large number of images.
Currently we have around 200,000 images.
The folder structure looks something like this:
screen (root folder)
->vol0001
---->imagefile1.jpg
---->imagefile2.jpg
---->imagefile3.jpg
---->etc...
->vol0002 
---->imagefile4.jpg
---->imagefile5.jpg
---->imagefile6.jpg
---->etc...
->etc...
 
thumbnails (root folder)
->vol0001
---->imagefile1.jpg
---->imagefile2.jpg
---->imagefile3.jpg
---->etc...
->vol0002 
---->imagefile4.jpg
---->imagefile5.jpg
---->imagefile6.jpg
---->etc...
->etc...
 
Do you enter archival storage information in the Media module? 
-Yes. All of the original hi-res image files are stored off-line on DVD,
so we track the disc number and file size.
 
Jeff Steward
 
Museum of Fine Arts, Boston 
Collections Information Database Programmer/Analyst 
Dept. of Collections Management 
phone: 617-369-3450 
fax: 617-247-9063 
email: [log in to unmask] 
 

-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Jeri Moxley
Sent: Wednesday, January 26, 2005 1:16 PM
To: [log in to unmask]
Subject: TMS Media Module




        Greetings TMS Users - 

        I am gathering information about museum standards for the
management of digital images, and also - more specifically - developing
standards for our use of the TMS Media module here at the Guggenheim. I
would like to present some information to my staff in our next meeting
about what other museums are doing. I'd be interested in both
TMS-specific standards and procedures, as well as in more general
practices for managing digital media. I'll compile and post any
information I gather (unless you ask me not to include your response). 

        Some questions would be: 

        *       Do you have a standard image size that you use with TMS?

        *       How much metadata do you include with your TMS Media
records? 
        *       Do you use the TMS media loader and/or thumbnailer? 
        *       Which staff is responsible for adding images to your
database? 
        *       Do you have a centralized TMS image folder, or do you
have multiple image folder paths in TMS? 
        *       Do you enter archival storage information in the Media
module? 
        	

        Thanks for any and all insight you may be able to offer -- 

        All the best, 
        Jeri 

        **** 
        Jeri L. Moxley 
        TMS Specialist 
        Solomon R. Guggenheim Museum 
        (212) 423-3509 
        [log in to unmask]