Hi Eliza, At the Guggenheim, we use the Loan/Reserve status drop-down on the Loans module's Objects tab with values such as: approved approved-ratified cancelled declined pending-high priority pending-low priority pending-medium priority We use this for both outgoing and incoming loans, keeping track of both the status of requests from outside and requests we make of other institutions. We use Crystal Reports to produce checklists that filter out any cancelled or declined objects and/or that list all objects and reflect the loan/reserve status for each. I'd like to see us start tracking request and approval dates as well, and we may use the new date fields (on the Loans module's Objects xref screen) in TMS 9.2 for this, as it seems doubtful that we'll track fees on this screen - but that is yet to be decided. Jeri **** Jeri Moxley TMS Specialist Solomon R. Guggenheim Museum (212) 423-3509 [log in to unmask] <mailto:[log in to unmask]> ________________________________ From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Sparacino, Eliza Sent: Friday, February 18, 2005 2:42 PM To: [log in to unmask] Subject: Tracking all loan information Hello, We are trying to devise a way to track outgoing loan requests and consideration in TMS. We are using the loans module to manage approved outgoing loans, but have no way to track the progress or denial of other requests. Are any institutions tracking this information? If so, how are you maintaining the data in TMS? Thank you! Eliza Sparacino Manager, Collection and Exhibition Technologies (212) 708.9599 [log in to unmask] MoMA The Museum of Modern Art http://www.moma.org