Hi Sari- At this time, we don't use either of those fields, but instead put all books and published resources in the Bibliography table, creating a bibliographic record for each resource, and then linking the referenced object(s) from our collection to it. You can then indicate what page number the object is referenced on, as well as if it is illustrated, and what the figure number, catalogue number, etc., is, as well as any additional notes. This seems to work very well for us. The idea is that if staff or researchers are looking at an object in TMS, all they have to do is go to the Related --Bibliography menu, to get a listing or a look at the resources available which reference that object. I can also indicate whether or not the resource is "virtual" (i.e., we don't actually own a copy), by indicating this is the Format field. Unless I'm missing something - the only thing that appears to be missing is the ability to track how many copies you have, and where they are located. Possibly, GS will develop this feature in the future. But, maybe this is overkill, or not quite what you are trying to accomplish? Good luck! Allison .................................................................. .................................................................. the warhol: Allison A. Smith Collection Manager / Database Administrator 117 Sandusky Street Pittsburgh, PA 15212 T 412.237.8345 F 412.237.8340 E [log in to unmask] <mailto:[log in to unmask]> W www.warhol.org <http://www.warhol.org> W www.warholstore.com <http://www.warholstore.com> The Andy Warhol Museum One of the four Carnegie Museums of Pittsburgh .................................................................. .................................................................. They always say time changes things, but you actually have to change them yourself -- Andy Warhol .................................................................. .................................................................. -----Original Message----- From: The Museum System (TMS) Users [mailto:[log in to unmask]]On Behalf Of Stephanie Leverock Sent: Friday, March 11, 2005 11:48 AM To: [log in to unmask] Subject: Re: published references/bibliography Hi Sari, This is exactly how I have specified to distinguish between entries in the two fields, although I can't really say if our curatorial staff are following! -- Stephanie Leverock Records Manager and Collections Review Coordinator Brooklyn Museum 200 Eastern Parkway Brooklyn, NY 11238-6052 Tel: (718) 501-6483 Fax: (718) 501-6135 Cohen, Sari wrote: >I would like to know how other museums use the published references field vs. the bibliography field. We have been putting bibliographic information for the publications that refer to the object in the published reference field and using the bibliography field for bibliographic sources that do not refer directly to the object, but may be helpful in general research (monographs, etc...). I'm not sure this is the best way to go about it. > >Any suggestions? > >Sari N. Cohen >Collections Manager >The Jewish Museum >1109 Fifth Avenue >New York, NY 10128 >Tel: (212) 423-3352 >Fax: (212) 423-3316 >[log in to unmask] > >