Hi Ella,

 

We put this information in the Remarks field, which is on the first tab
and easy to see.

 

If we had Status Flags in the constituent module, using Text Entries
would be better. We could then make a Status Flag: See Text Entry for
Source of Information, and apply it when needed.

 

Best wishes,

 

Linda

 

-----Original Message-----
From: The Museum System (TMS) Users [mailto:[log in to unmask]]
On Behalf Of Ella Rothgangel
Sent: Monday, September 11, 2006 11:24 AM
To: [log in to unmask]
Subject: citing sources in constituents module

 

I was wondering how others out there enter in source information into
the constituents module?  

 

At the moment, I ask users to add text entries to constituent records to
say where the name, dates, address, etc. information comes from (i.e.
Grove, ULAN, such-n-such website, letterhead).  Text entries work well
when the constituent requires explanation (such as there are conflicting
sources and the curator wants to use source A).

 

However, adding a text entry is not something that everyone likes to
take the time with, nor is it easy to view on the front screen.  I'm
thinking that it would be nice to have a field, maybe even a drop-down,
where users can quickly pick a source, or type in a quick source and
date of access.  How do others deal with this issue?  Is there a
creative solution out there? 

 

Thank you,

 

Ella

 

 

Ella Rothgangel

Collections Database Administrator

Saint Louis Art Museum

One Fine Arts Drive, Forest Park

St. Louis, Missouri  63110

telephone 314.655.5408  facsimile 314.721.6172

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