We do exactly what you propose with those bound books and albums that have individual records for each sheet. The way we handle locations for bound books is to put the actual location on the album or sketchbook; the location for the virtual sheets is "see related object" and the location purpose is "bound book". All our virtuals have the "see related object" location, but the purpose varies. This system works quite well with one exception: two-sided paintings, where one side or the other tends to get lost. But these are relatively few and easy to correct. Our ongoing question with sketchbooks and albums is whether or not to treat them as single objects. Some of them are, and some of them are not at this point. No easy answer to that one for us. Jenny Wilker Philadelphia Museum of Art -----Original Message----- From: The Museum System (TMS) Users [mailto:[log in to unmask]]On Behalf Of Delahunty, Caroline Sent: Thursday, November 16, 2006 7:49 AM To: [log in to unmask] Subject: Cataloguing sketchbooks and albums Dear All We have a large number of sketchbooks, albums etc. on TMS some of which are bound and some of which have loose pages. We now want to catalogue them in further detail, entering each page into TMS. I was just wondering how others deal with this? My thoughts on how to approach this are: For those bound works I would make the sketchbook or album the parent record then have separate TMS records for the individual sheets/pages with a child relationship. Since the location for all the 'children' would always be the same as the 'parent' they would be flagged as virtual objects. For those with loose pages since they can be moved independently of the 'parent' record these would not be virtual objects. For virtual objects do you always have the object count as zero? How do you deal with ensuring all the locations for the 'children' of a bound work move with the 'parent'? For example if I move a bound album '2006.1' then it follows that all its individual pages '2006.1.1-100' should move also. Do you flag the records as 'linked object' or something along those line? Apologies for so many questions, I just want to make sure I have thought about this properly before we make a start! Many thanks Caroline Caroline Delahunty TMS Officer National Gallery of Ireland Merrion Square West Dublin 2 tel: 00 353 1 632 5525 *********************************************************************************** Exhibitions at the National Gallery of Ireland, http://www.nationalgallery.ie/html/exhibitions.html A Time and a Place: Two Centuries of Irish Social Life 18 October 2006 - 28 January 2007 Millenium Wing Admission Euro 10, Euro 6 concessions Louis le Brocquy Portrait Heads: a celebration of the artist's ninetieth birthday 4 November 2006 - 14 January 2007 Beit Wing, Room 6 Admission Free Destination Europe: Landscapes from the Collection 11 September - 10 December 2006 Print Gallery Admission Free George Bernard Shaw: 150th Anniversary Tribute Until the end of December Milltown Wing, Room 20 Admission Free *********************************************************************************** The information contained in this email and in any attachments is confidential and is intended solely for the use and attention of the intended recipient(s). This information may be subject to legal & professional privilege. If you are not an intended recipient of this email, you must not use, disclose, copy, distribute or retain this message or any part of it. If you have received this email in error, please notify the sender immediately and delete all copies of this email from your computer system(s). This footnote also confirms that this email message has been swept by MIMEsweeper for the presence of computer viruses. National Gallery of Ireland Merrion Square West Dublin 2 Ireland Tel: 353-1-661 5133 Fax: 353-1-661 5372 http://www.nationalgallery.ie **********************************************************************************