We've found using Access to view current locations and mark the inventory status & date in the "Remarks" field to be very useful. This requires the creation of 2-3 queries that work together.
It allows you to see everything in table fashion by location and have TMS open at the same time to move things found or in the wrong place. The access query is then updated, and the "found" status of the object can be recorded at the same time. Plus, it records the history of the inventory in place that stays with the location history of the object and is searchable from within TMS – a way of monitoring the progress of the inventory.
Assistant
Registrar for Collections Information
Smithsonian
Institution
Freer
Gallery of Art and Arthur M. Sackler Gallery
1050
Independence Avenue, SW
MRC
707, P.O. Box 37012
Washington,
DC 20013-7012
tel:202-633-0348
fax:202-633-9770
[log in to unmask]
From: The Museum
System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Jeri Moxley
Sent: Wednesday, January 24, 2007
12:55 PM
To: [log in to unmask]
Subject: Re: Large Collections
Inventories
We're in the midst of a collection inventory and are entering the Inventory stamp one record at a time. It would be great if it were possible to enter the inventory stamp in the way that the Random Check feature works for a group of records.
Jeri
--------------------------------------------------------------------
Jeri Moxley Rojas
TMS Specialist
Solomon R. Guggenheim Museum
1071 Fifth Avenue
New York, NY 10128
tel: (212) 423-3509
fax: (212) 462-4225
email: [log in to unmask]
From: The
Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Finkel, Susan
Sent: Wednesday, January 24, 2007
11:05 AM
To: [log in to unmask]
Subject: Large Collections
Inventories
TMS ListServ Members:
How do you handle the posting of inventory location verifications for a large number of objects? It is my understanding that current TMS inventory functionality deals with these verifications one object at a time. Is there an approach anyone has used successfully when the inventory involves thousands of objects?
Thanks!
Sue Finkel
Collections Information Systems Coordinator
Registrar’s Office
National Gallery of Art
Washington, DC
|
Americans in Paris 1860 - 1900 |