When we have done large inventories, instead of using the random check, we make a location change with the purpose inventory. The objects are simply re-moved to their current location, but the inventory purpose, date, and person are added. This helps to the extent that all objects inventoried in one location can be entered at one time with a global location move. But if one is inventorying a large area with multiple locations, each location has be dealt with separately. Ella Rothgangel Saint Louis Art Museum ________________________________ From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Jeri Moxley Sent: Wednesday, January 24, 2007 11:55 AM To: [log in to unmask] Subject: Re: Large Collections Inventories We're in the midst of a collection inventory and are entering the Inventory stamp one record at a time. It would be great if it were possible to enter the inventory stamp in the way that the Random Check feature works for a group of records. Jeri -------------------------------------------------------------------- Jeri Moxley Rojas TMS Specialist Solomon R. Guggenheim Museum 1071 Fifth Avenue New York, NY 10128 tel: (212) 423-3509 fax: (212) 462-4225 email: [log in to unmask] <mailto:[log in to unmask]> ________________________________ From: The Museum System (TMS) Users [mailto:[log in to unmask]] On Behalf Of Finkel, Susan Sent: Wednesday, January 24, 2007 11:05 AM To: [log in to unmask] Subject: Large Collections Inventories TMS ListServ Members: How do you handle the posting of inventory location verifications for a large number of objects? It is my understanding that current TMS inventory functionality deals with these verifications one object at a time. Is there an approach anyone has used successfully when the inventory involves thousands of objects? Thanks! Sue Finkel Collections Information Systems Coordinator Registrar's Office National Gallery of Art Washington, DC Americans in Paris 1860 - 1900 22 February - 21 May 2006 Book Now http://www.nationalgallery.org.uk/exhibitions/americans_paris/default.ht m Open until 9pm every Wednesday with live music & bar Sign up for the latest news, offers and exclusive competitions from the National Gallery by clicking on this link http://www.nationalgallery.org.uk/what/news/subscribe.htm